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Executive Assistant/Personal Assistant to the Managing Director (1 Position)
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Posted: 07 Sep 2016 08:09
Deadline: 19 Sep 2016
Category: Management
Location: Africa , Uganda , Kampala
Employment: Full-Time
Experience: From 5 year(s)
Education: Bachelor
Salary: Negotiable
Employer: MOVIT
About Company: Movit Products Ltd, a cosmetic manufacuturing company was formed after a careful assessment of the community development needs, afeeling of Ugandans as well as a trend in global development.
Email: info@movit.co.ug
Phone: +256392736801
Contact name: N/A
File: Download
Requirements
The ideal candidate for the Personal Assistant career placement should preferably hold a Bachelor’s Degree in Office and Information Management, Secretarial Studies, Business Studies or any other relevant qualifications from a recognized University.
A post graduate qualification or internationally recognized professional qualification in the relevant field will be an added advantage;
At least five years’ of post–qualification experience in modern office management in a large organization;
High degree of integrity;
Excellent track record of outstanding performance;
Previous experience working for as an executive assistant will be an added advantage;
Excellent communication and Interpersonal skills;
Excellent report writing skills;
Good knowledge of computer (Word, Excel, PowerPoint, etc.); and
Ability to deliver accurate results in a timely manner and in an environment with multiple and challenging tasks
Conditions
n/a
Responsibilities
In charge of managing the Managing Director’s calendar accordingly and this will include planning for appointments and meetings, ascertaining the purpose of these, identifying priorities and organizing workflow procedures in Managing Director’s office;
Manage and maintain the Managing Director’s diary, email account and telephone line;
Maintain and regularly update a user-friendly database of contacts with people, businesses and institutions that the Managing Director works with;
Keep and maintain an accurate record of files, papers and electronic correspondence on behalf of the Managing Director;
Carrying out weekly diary meetings with the Managing Director to discuss upcoming engagements, invitations and other requests;
In charge of coordinating travel and accommodation requirements in connection with others and ensure arrangements in place for the Managing Director are in line with his requirements;
Filter general information queries, phone calls and invitations to the Managing Director appropriately;
Ensuring that the Managing Director is fully briefed on, or prepared for, any engagements he is involved in;
In charge of recording and circulating meeting minutes as and when required; and
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