Category : Accounting/Finance
Experience : 3 years 3 months
Views : 90 views
Location: Africa, Tanzania
Desired Location: Africa , Tanzania
Age: 31 Yrs
Provides safe custody of the project petty cash and maintaining its IN and OUT flows and responsible for replenishment by maintaining a minimum balance of not less than 300,000/= out of 1,000,000/= as total petty cash minimum balance as per organization policy by timely reimbursing/replenishing
Prepares cheques / Cash payment requests and cheques for payments by signing them and forwarding them to line signatories for further approval.
Keeping/ maintain receipt books/GRN/GIN/Fixed Asset register and ensuring are kept safely for effective monitoring movement of organization's assets and stocks.
Settlement of payments for service providers and make sure the money is paid to relevant personnel and timely basis by reviewing of their invoice and verification of the service/items delivered.
Collect quotations; identify suppliers after conducting market price survey for selecting new Vendors and suppliers.
Keeps and updates fixed Assets register and maintains/updates room inventories to make sure that Organization's assets are in safe position where 26 organization's furniture’s has observed to be stolen and immediately actions has taken where the assets turned back.
Liaise with Senior Cluster Accountant on any technical issues going on field sites and all bank related issues.
Assist Senior Cluster Accountant on LDR compilation and bank reconciliations preparation on monthly basis
Receiving materials from suppliers or zones/Coordination office and record them properly in their respective ledger /books and GRN
Educated management and beneficiaries on strategies for minimizing cost liability.
Maintain accounts file, filling, voucher stamping “PAID’’ ‘’POSTED’’ stamps and receipt fixing on all paid vouchers
Demonstrating bank matters such as cheque books, Telegraphic Transfer (TT) forms and other cash activities.
Thoroughly reviewed bank statements and cash book before issuing and deposing of cheques to avoid an overdraft.
Preparation of monthly financial reports using Tally Accounting Package
Posting of approved Cash Disbursement Vouches (CDVs) and Journal Vouchers (JV),Receipts and purchases using Tally Accounting
Maintains the LIMAS office space, office facilities and devices in a manner that ensures productive working environment for project staff and consultants using the premise and responding to all administrative issues arise in the project area
Manages the purchase of office stationery and other goods to LIMAS office by raising purchasing requisition and identification of suppliers for quotations
Monthly funding request for project implementation
Facilitates and follows up LIMAS logistical arrangements and the use of logbooks for effective use of fuel and safety for programming team/fleet managing
Supervises local Service Providers (vendors, guest house,garage,stationery,security,cleanness and transport providers follows up their service performance and Reports of any anomalies to TA staff and Finance and Administration Manager
Facilitates the purchase and monitors the use of goods and materials at LIMAS project by receiving items through GRN and issuing them through GIN (Good Issued Note)
Manages approved payments to service providers by making sure that there is no any pending invoice in the table
Prepares monthly reconciliation of petty-cash and reports to the Finance and Administration Manager (FAM)
Inventory managing by contacting monthly stock taking and room inventories for up to dating the fixed assets register
Demonstrating all related bank matters as a project signatory
Monitoring and supervision of seminars, trainings and workshops by preparing venue, payments and facilities for implementation
Collaborating with Liwale District Council officials in implementing the project by organizing and make follow up on activity reports
Prepares asset, liability, and capital account entries by compiling and analyzing account information.
Documents financial transactions by entering account information.
Recommends financial actions by analyzing accounting options.
Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
Substantiates financial transactions by auditing documents.
Maintains accounting controls by preparing and recommending policies and procedures.
Guides accounting clerical staff by coordinating activities and answering questions.
Reconciles financial discrepancies by collecting and analyzing account information.
Secures financial information by completing data base backups.
Maintains financial security by following internal controls.
Prepares payments by verifying documentation, and requesting disbursements.
Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
Complies with Government Authorities and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
Maintains customer confidence and protects operations by keeping financial information confidential.