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personal secretary ii- 1 post
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Posted: 30 Sep 2016 12:33
Deadline: 17 Oct 2016
Category: Administrative
Location: Africa , Tanzania , Dar es Salaam
Employment: Full-Time
Education: Certificate
Salary: Negotiable
About Company: The Muhimbili University of Health and Allied Sciences (MUHAS) is a successor to the Muhimbili University College of Health Sciences (MUCHS), which was a constituent College of the University of Dar es Salaam. MUCHS was established by an Act of Parliament, Act No 9 of 1991, when the then Faculty of Medicine was upgraded to a College.
Email: vc@muhas.ac.tz
Phone: +255 022 2150302
File: Download
Requirements
Form IV certificate with credit passes in K.iSwahili and EngliSh, plus -80 w.p.m. shorthand and 50
w.p.m. typing speed, tabulation and manuscript stage ill, secretarial and office procedure stage II.
Must have sufficient knowledge in computers in at least word processing spreadsheet, database,
e-mails and internet. (Must have computer certificate). Possession of Diploma in Secretarial
studies is mandatory.
Conditions
N/A
Responsibilities
i. Handles confidential matters.
ii. Co-ordinates office needs and require
iii. ments.
iv. Receives and distributes letters to respective officials.
v. Receives and directs visitors.
vt. Keeps minutes/records of meetings.
vii. Arranges and attends meetings where necessary and writes minutes.
viii. Receives telephone calls and takes messages.
ix. Handles travel arrangement on duty for senior officers and other members of the unit/ department.
x. Ensures expedient and accurate execution of duties.
xi. Ensures that copies of letters are properly filed.
xii. Types confidential letters minutes, circulars, certificates, charts and stencils.
xiii. Co-ordinates and supervises junior staff.
xiv. Ensures cleanliness of the office (s)
xv. Takes proper care of work facilities and equipment.
xvi. Ensures that the respective office is punctually open.
xvH. Performs any other related duties as may be assigned by one's reporting officer
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