Administrative Officer

Office of the Secretary of Health and Human Services

North America , USA

Administrative

Ending On: 05 Dec 2019 Closed

Keyskills

Job Description

We are looking for Administrative Officer

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Washington, DC, USA
Apply Now

Administrative Officer
======================

##### Department of Health And Human Services

Office of the Secretary of Health and Human Services

Overview
--------

- ##### Open & closing dates

11/04/2019 to 11/08/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 11

- ##### Salary

$69,581 to $90,461 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-Time

Location
--------

-

Washington, DC Few vacancies

##### Relocation expenses reimbursed

No

##### Telework eligible

Yes as determined by agency policy

- Duties
------

### Summary

This position is located in the Department of Health And Human
Services, Office of the Secretary of Health and Human Services,
Office of Finance, located in Washington, District of Columbia.

Learn more about this agency

### Responsibilities

- Collaborates with management officials to assess requirements,
support budget increases, recommend allocations and
reallocation's, and establish resource management priorities.
- Provides administrative support and assistance in the areas of
program review, budget, human resources, travel management, ,and
various administrative services.
- Identifies and makes recommendations to resolve conventional
problems to improve the efficiency and productivity of
administrative operations in different components of the
organization.
- Analyzes, documents, and recommends policy regarding realignment
of functions and distribution of staff.

### Travel Required

Not required

##### Supervisory status

No

##### Promotion Potential

12

- #### Job family (Series)

0341 Administrative Officer

- Requirements
------------

### Conditions of Employment

- U.S. Citizenship required
- Registered or exempt from Selective Service (www.sss.gov)
- If not previously completed, a background security investigation
will be required for all appointees. Appointment will be subject
to the applicant's successful completion of a background
security investigation and favorable adjudication.
- Must meet time in grade requirements.
- One year probationary period may be required
- If you are selected for this position, the documentation that
you present for purposes of completing the Department of
Homeland Security (DHS) Form I-9 will be verified through the
DHS "E-Verify" System.
- All Federal employees are required to have Federal salary
payments made by direct deposit to a financial institution of
their choice.
- Financial disclosure statement may be required.
- Travel, transportation, and relocation expenses may be paid: No
- Bargaining Unit Position: No
- Drug Screening Required: No
- Recruitment incentives may be authorized: No
- Student loan repayment incentive may be authorized: No
- Annual leave for non-federal service may be authorized: No

### Qualifications

**Applicants must demonstrate that they meet the Minimum
Qualification requirements as noted below.**

**Minimum Qualifications:**
**GS-11**: At least one year of specialized experience equivalent to
the **GS-09** level in the Federal service that includes the
following:
- Utilizing quantitative and qualitative methods to assess program
effectiveness;
- Assisting in developing and/or presenting budget information to
management officials; and
- Providing recommendations on programs, processes, and/or
initiatives to management officials.

**OR** 3 full years of progressively higher level doctoral
coursework leading to Ph.D., or Ph.D. or equivalent doctoral degree;
or a combination of the required experience and education for this
grade level.

**Documenting experience:** In accordance with Office of Personnel
Management policy, federal employees are assumed to have gained
experience by performing duties and responsibilities appropriate for
their official series and grade level as described in their position
description. Experience that would not normally be part of the
employee's position is creditable, however, when documented by
satisfactory evidence, such as a signed memorandum from the
employee's supervisor or an SF-50 or SF-52 documenting an official
detail or other official assignment. The documentation must indicate
whether the duties were performed full time or, if part time, the
"percentage of times" the other duties were performed. It is
expected that this documentation is included in the employee's
official personnel record. In order to receive credit for experience
in your resume that is not within the official series and grade
level of your official position, you must provide a copy of the
appropriate documentation of such experience as indicated above.

**NOTE**: Experience refers to paid and unpaid experience, including
volunteer work done through national Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; community; student; social). Volunteer
work helps build critical competencies, knowledge, and skills and
can provide valuable training and experience that translates
directly to gain employment. You will receive credit for all
qualifying experience, including volunteer experience. If such
experience is on a part-time basis, you must provide the average
number of hours worked per week as well as the beginning and ending
dates of the experience so it can be fully credited.

**Time-in-Grade Requirement:** Under competitive merit promotion
procedures, any individual who is currently holding, or who has held
within the previous 52 weeks, a General Schedule position under
non-temporary appointment in the competitive or excepted service,
must meet "time-in-grade" requirements (have served 52 weeks at the
next lower grade of the grade for which you are applying). You must
include an SF-50 (you may need to submit more than one) that
supports meeting this requirement with your application package.

**All qualification requirements must be met by the closing date of
the announcement.**

### Education

If you are claiming education as any part of your qualifications for
this position, you must submit an official transcript, unofficial
transcript, or a list including courses, grades earned, completion
dates, and quarter and semester hours earned.

**Special Instructions for Foreign Education:** If you are using
education completed in foreign colleges or universities to meet the
qualification requirements, you must show that the education
credentials have been evaluated by a private organization that
specializes in interpretation of foreign education programs and such
education has been deemed equivalent to that gained in an accredited
U.S. education program; or full credit has been given for the
courses at a U.S. accredited college or university. Failure to
provide such documentation with your application will result in lost
consideration. For further information, visit:
https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

### Additional information

**Reasonable Accommodation:** This agency provides reasonable
accommodation to applicants with disabilities. If you need a
reasonable accommodation for any part of the application and hiring
process, please see Agency Contact Information for whom to contact
for more info. The decision on granting reasonable accommodation
will be made on a case-by-case basis. You must contact the HR
contact on the vacancy announcement at least three business days
before the closing date of this announcement to receive assistance.
For more information on disability employment, please visit
https://www.opm.gov/policy-data-oversight/disability-employment/

**Selective Service:** Males born after December 31, 1959 must be
registered or exempt from Selective Service - http://www.sss.gov

**Career Transition Program:** This program applies to Federal
service employees whose positions have been deemed surplus or no
longer needed, or employees who have been involuntarily separated
from a Federal service position within the competitive service. To
receive selection priority for this position, you must: 1) meet
eligibility criteria for CTAP; 2) be rated well-qualified for the
position; and 3) submit the appropriate documentation to support
your CTAP eligibility. Well-Qualified includes those applicants
whose knowledge, skills, and abilities clearly exceed the minimum
qualification requirements for the position. For information on
eligibility criteria and required documentation, go to:
http://www.opm.gov/rif/employee\_guides/career\_transition.asp

**Political Appointment:** Beginning January 1, 2010, agencies must
seek prior approval from OPM before they can appoint a current or
recent **political appointee** to a competitive or non-political
excepted service position at any level under the provisions of title
5, United States Code. If you are currently or have been within the
last 5 years, a political Schedule A, Schedule C, or Non-career SES
employee in the executive branch, you **MUST** disclose that to the
Human Resources Office.

If you are unable to apply online, please go to
https://help.usastaffing.gov/Apply/index.php?title=Alternate\_Application\_Information
for more information on our alternate application method.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

**Selections may be made for vacancies across the entire Department
of Health and Human Services (HHS). By applying, you agree to allow
your application and other personal information to be shared with
one or more HHS hiring officials for employment consideration for
same/similar positions within the location(s) identified in this
announcement."**

Once the application process is complete, a review of the resume and
supporting documentation will be made and compared against your
responses to the assessment questionnaire to determine if you are
qualified for this job. If, after reviewing your resume and or
supporting documentation, a determination is made that you have
inflated your qualifications and or experience, you may lose
consideration for this position. Please follow all instructions
carefully. Errors or omissions may affect your eligibility.

**For Competitive Merit Promotion Applicants:** The highest rated
candidates will be referred to the hiring agency.

**For Noncompetitive Applicants:** All qualified candidates will be
referred to the hiring agency.

Your qualifications will be evaluated on the following competencies
(knowledge, skills, abilities and other characteristics):

- Administration and Management
- Financial Management
- Personnel and Human Resources
- Planning and Evaluating

To preview the assessment questionnaire, click the following link:
https://apply.usastaffing.gov/ViewQuestionnaire/10641133

### Background checks and security clearance

##### Security clearance

Other

##### Drug test required

No

##### Position sensitivity and risk

Moderate Risk (MR)

##### Trust determination process

Suitability/Fitness, Credentialing

- Required Documents
------------------

Submission of a resume alone IS NOT a complete application. You must
provide a complete online **Application Package** which includes:

- Your Resume must clearly articulate how your skills and
experiences align to the criteria defined in the qualifications
section of this announcement and it must support your responses
to the assessment questionnaire. For each position you must
describe your duties, accomplishments, related skills, and
responsibilities. Your resume must also include the day, month,
and year that you began and ended as well as hours worked per
week (if less than 40) for each position held. Full-time
employment will be assumed unless otherwise stated on your
resume. Part-time employment will be prorated in crediting
experience. Not providing this information may result in the
lowering of your assessment score or an ineligible rating. For
resume writing guidance, please visit the USAJobs Resource
Center or view their video tutorial.
- A complete Assessment Questionnaire
(https://apply.usastaffing.gov/ViewQuestionnaire/10641133)
- Notification of Personnel Action (SF-50) - If you are a current
or former Federal employee, you must submit a copy of your
SF-50, showing current tenure and competitive status.
- You may need to submit more than one SF-50 to demonstrate
that you meet time-in-grade requirements. Recommended SF-50s
include: promotions and step increases (within grade
increases).
- Other required supporting documents.

**Other Supporting Documents:** *(Only Submit if applicable to
you.)*
- **College transcripts** (if qualifying all or in part based on
your education)
- **CTAP Documentation**
- A copy of your RIF separation notice, notice of proposed
removal for failure to relocate, notice of disability
annuity termination, or certification from the National
Guard Bureau or Military Department that you are eligible
for disability retirement;
- A copy of your SF-50 "Notification of Personnel Action'',
documenting your RIF separation, noting your positions,
grade level, and duty location, and/or Agency certification
of inability to place you through RPL, etc.;
- A copy of your latest performance appraisal including your
rating; and
- Any documentation from your agency that shows your current
promotion potential.
- You are not required to submit official documents at this time;
copies are sufficient.

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

To apply for this position, you must complete the occupational
questionnaire and submit the documentation specified in the
**Required Documents** section.

\*To begin, click **Apply Online** to create a USAJOBS account or
log in to your existing account. Follow the prompts to select your
USAJOBS resume and/or other supporting documents and complete the
occupational questionnaire.
\*Click the **Submit My Answers** button to submit your application
package.
\*It is your responsibility to ensure your responses and appropriate
documentation is submitted prior to the closing date.

**To verify your application is complete**, log into your USAJOBS
account at https://my.usajobs.gov/Account/Login, select the
**Application Status** link, and then select the more information
link for this position. The Details page will display the status of
your application, the documentation received and processed, and any
correspondence the agency has sent related to this application. Your
uploaded documents may take several hours to clear the virus scan
process.

**To return to an incomplete application**, log into your USAJOBS
account at https://my.usajobs.gov/Account/Login and click Update
Application in the vacancy announcement. You must re-select your
resume and/or other documents from your USAJOBS account or your
application will be incomplete.

The complete Application Package must be submitted by 11:59 PM (EST)
on 11/08/2019.

### Agency contact information

### Mid-Atlantic Services Branch

##### Phone

7574416765

##### Email

NORFOLKMAIL@OPM.GOV

##### Address

Assistant Secretary for Financial Resources
200 Independence Avenue, S.W.
Washington, DC 20201
US

Learn more about this agency

### Next steps

Once the online questionnaire is received you will receive an
acknowledgement email that your submission was successful. The best
qualified candidates will be referred to the hiring manager for
further consideration and possible interview.

You will receive notice via email or by mail, if no email address
was provided by you during the application process, once this
process is completed. You will be required to submit official
documentation prior to appointment. The agency will then verify the
information provided on your application (i.e., degree, veterans'
preference, disability, etc.).

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/550634500. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

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