Administrative Secretary

Argonne National Laboratory

North America , USA


Ending On: 06 Dec 2019 Closed


Job Description

We are looking for Administrative Secretary


Employment: Full-Time

Requirements: Salary: Competitive
Location: Lemont, IL, USA
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Administrative Secretary

**Requisition Number:** **407265** **Location:** **Lemont, IL**

**Functional Area:** **Administrative Support** **Division:** **NWM\-Nuclear and Waste Management**

**Employment Category:** **Regular** **Shift:** **8:30 \- 5:00**

**Level \(Grade\):** **SA3** Share: **Facebook** **LinkedIn** **Twitter**

Argonne National Laboratory has a great opportunity for an Administrative Secretary to work within the Nuclear & Waste Management \(NWM\) Division\.

This position performs a variety of administrative activities and tasks\. Under minimal supervision and with a considerable degree of initiative, performs a wide range of secretarial and administrative activities, often of a confidential or sensitive nature\. Assignments may include:

+ Researching, compiling, tracking, and analyzing data and information from multiple sources
+ Organizing, coordinating and scheduling meetings
+ Preparing travel arrangements, preparing correspondence and reports
+ Purchasing supplies, filing, coordinating procurement packages, and coordinating calendars
+ Handling of complex assignments by gathering and summarizing considerable information and data using independent judgment\.
+ Providing data and information to others on functional unit processes and procedures\.
+ Requiring a broad working knowledge of departmental and laboratory policies and practice\.
+ The incumbent may utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations\.
+ The Administrative Secretary role may recommend processes to enhance work flow\.

**Knowledge, Skills, and Experience:**

+ Knowledge of secretarial science, office management and practices, English grammar and usage, office machine operations and record\-keeping procedures\.
+ Knowledge, skills and experience with personal computing software including one or more word processing packages, spreadsheet, database, and presentation applications\.
+ Skills in verbal and written communications, interpersonal skills and ability to interface with diverse internal and external sources\.
+ Knowledge of Laboratory and divisional policies, practices and procedures, preferred\.
+ Ability to prioritize, organize and handle multiple assignments\.
+ Skill in scheduling appointments, arranging meetings, planning workshops, and coordinating visits of others\.
+ Skill in the preparation of publications, reports and technical presentations including typing and editing and converting documents to HTML and PDF\.
+ Knowledge of principles and technical terminology used in divisional activities, preferred\.
+ High school and 8\+ years of related experience or equivalent\.
+ Ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork\.

This job description documents the general nature of work but is not intended to be a comprehensive list of all activities, duties and responsibilities required of job incumbent\. Consequently, job incumbent may be required to perform other duties as assigned\.

As an equal employment opportunity and affirmative action employer, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation\. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment\. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law\.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486\.1\. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department\.

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