Administrative Officer

Public Building Services

North America , USA

Administrative

Ending On: 05 Dec 2019 Closed

Keyskills

Job Description

We are looking for Administrative Officer

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: San Diego, CA, USA
Apply Now

Administrative Officer
======================

##### General Services Administration

Public Buildings Service

Overview
--------

- ##### Open & closing dates

11/04/2019 to 11/13/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 09 - 11

- ##### Salary

$57,279 to $90,097 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-time

Location
--------

few vacancies in the following location:

-

San Diego, CA

##### Relocation expenses reimbursed

No

##### Telework eligible

Yes as determined by agency policy

- Duties
------

### Summary

As an Administrative Officer, you will provide, or secure from
Central Office or Regional servicing offices, resources (financial
and personnel) and management services (telephone, mail, Xerox,
administrative equipment, data processing).

**Location of Position:** General Services Administration, Public
Building Services, San Diego Field Office, San Diego, CA.

We are currently filling one vacancy, but additional vacancies may
be filled as needed.

Learn more about this agency

### Responsibilities

- Acts as the liason person between SC and the Executive Program
Management Staff (9PA), HR, CPC and payroll Office in Kansas
City concerning employee's personnel action, leave and other
payroll matters.
- Serves as the Administrative Officer. Implements methods,
procedures, and provides direction to field office employees.
Reviews resources available and identifies the services or
resources needed. Consults with the Senior Property Manager on
field office goals and objectives and proceeds with agreed upon
administrative actions.
- Monitors use of Government wide commercial credit card to pay
for small purchases.
- Interprets and disseminates new policies, procedures and
instructions from Central and Regional administrative offices.
- Responsible for development and administration of the service
center operating budget.Provide technical guidance and
assistance to operating officials in the formulation,
development,
coordination, and integration of budgetary and financial
management requirements.

### Travel Required

Not required

##### Supervisory status

No

##### Promotion Potential

11

- #### Job family (Series)

0341 Administrative Officer

- Requirements
------------

### Conditions of Employment

- US Citizenship or National (Residents of American Samoa and
Swains Island)
- Meet all eligibility criteria within 30 days of the closing date
- Meet time-in-grade within 30 days of the closing date, if
applicable
- Register with Selective Service, if you are a male born after
12/31/1959

If selected, you must meet the following conditions:

- Receive authorization from OPM on any job offer you receive, if
you are or were (within the last 5 years) a **political**
Schedule A, Schedule C or Non-Career SES employee in the
Executive Branch.
- Serve a one year probationary period, if required.
- Undergo and pass a background investigation (Tier 1
investigation level).
- Have your identity and work status eligibility verified if you
are not a GSA employee. We will use the Department of Homeland
Security's e-Verify system for this. Any discrepancies must be
resolved as a condition of continued employment.

### Qualifications

For each job on your resume, provide:

- the exact dates you held each job (from month/year to
month/year)
- number of hours per week you worked (if part time).

If you have volunteered your service through a National Service
program (e.g., Peace Corps, Americorps), we encourage you to apply
and include this experience on your resume.

For a brief video on creating a Federal resume, click here.

The GS-09 salary range starts at $52,279 in San Diego, CA per year.

The GS-11 salary range starts at $69,301 in San Diego, CA per
year.

If you are a new federal employee, your starting salary will likely
be set at the Step 1 of the grade for which you are selected.

GS-9
To qualify, you must have at least one year of specialized
experience equivalent to the GS-7 level or higher in the Federal
service. Specialized experience is performing at least 2 of the
following:

1. analyzing existing administrative policies to determine needs
for improvement; or
2. applying analytical techniques to gather, manipulate and report
data on organizational issues and trends; or
3. providing administrative support to an organization, such as
workload management, budget/financial management, human
resources, timekeeping, training, travel and records management.

OR

master's or equivalent graduate degree,*or, *2 full years of
progressively higher level graduate education leading to such a
degree, *or *LL.B. or J.D., if related.

GS-11

To qualify, you must have at least one year of specialized
experience equivalent to the GS-9 level or higher in the Federal
service. for the GS 11 position. Specialized experience is
performing at least 2 of the following:

1. Performing the following administrative functions: budget and
financial management, purchasing, procurement, human resources,
and general administration to conduct the business of an
organization; or
2. analyzing and evaluating the effectiveness of management
programs and controls, operating procedures, or workflow and
making recommendations; or
3. assisting staff in the implementation of organizational goals
and objectives by providing support in the development and
execution of internal management activities.

OR

Ph.D. or equivalent doctoral degree *or *3 full years of
progressively higher level graduate education leading to such a
degree, *or *LL.M., if related.

### Education

Please see "Qualifications".

Note: If you are using foreign education to meet qualification
requirements, you must send a Certificate of Foreign Equivalency
with your transcript in order to receive credit for that education.
For further information,
visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

### Additional information

Bargaining Unit status: AFGE

Relocation-related expenses are not approved and will be your
responsibility.

On a case-by-case basis, the following incentives may be approved:

• Recruitment incentive if you are new to the federal
government

• Relocation incentive if you are a current federal employee

• Credit toward vacation leave if you are new to the federal
government

If you are selected at a grade lower than the full performance
level, you may be promoted up to that grade level without having to
re-apply or compete against other applicants. Additional vacancies
may be filled from this announcement as needed; through other means;
or not at all.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

You will be evaluated on the questions you answer during the
application process, which will measure your overall possession of
the following competencies or knowledge, skills, and abilities.
Your responses to these questions must be supported by your resume
or your score may be lowered.

- Knowledge of and skill in dealing with organization methods,
funds, people, equipment and other tolls or resources of
management and if their importance to program operations.
- Skill in integrating management services with general management
of an organization.
- Skill in the identification, analysis, and resolution of a range
of budgetary problems and development of alternative solutions
involving resolution of conflicting goals and objectives.
Comprehensive knowledge of budget work pertinent to the
preparation, development, evaluation, revision, presentation and
control of budget systems.
- Knowledge of federal financial accounting and reporting systems
to monitor expenditures, obligations and accruals for programs.
- Ability to communicate effectively, orally and in writing.

**To preview questions please click here.**

### Background checks and security clearance

##### Security clearance

Other

##### Drug test required

No

- Required Documents
------------------

**ALL required documents must be submitted before the closing date.
Review the following list to determine what you need to submit.**

**Note:** If required to submit an **SF-50** (Notice of Personnel
Action), an equivalent agency Notice of Personnel Action form is
acceptable. Such document(s) must show all of the following:
effective date, position, title, series, grade, and rate of basic
pay, tenure group 1 (career) or 2 (career-conditional), position
occupied group, and name of agency. If you are a **GSA employee**
(except in the OIG), you are not required to submit an SF-50.

**If you are a 30% or more disabled veteran, VEOA or VRA applicant
or qualified spouse, widow/widower, or parent:**

**(a)** Copy of your Certificate of Release or Discharge From
Active Duty, DD-214 that shows the dates of your active duty
service. If selected, a DD-214 showing your type of discharge
(member 4 copy) will be required prior to appointment.

**(b)** If you are a disabled veteran, or are applying under
VRA or VEOA as a spouse, widow/widower, or parent of a veteran,
submit both of the following in addition to the DD-214:

1. completed SF-15 form; and
2. proof of your entitlement (refer to SF-15 for complete list).

**If you are active duty military**- Certification on a letterhead
from your military branch that includes your rank, character of
service (must be under honorable conditions) & military service
dates including discharge/release date (must be no later than 120
days after the date the certification is submitted).

**If you are a current Federal employee or Reinstatement Eligible:**
Submit your latest SF-50.

**If you are eligible under an Interchange Agreement:** Submit your
latest SF-50.

**If you are a former Peace Corp or VISTA volunteer: Submit your
Description of Service.**

**If you are a current or former Land Management Agency Employee -
Submit a and b:**

(a) one or more SF-50s, including your most recent one that
shows you were on a competitive time-limited appointment(s) with a
Land Management Agency and served on the appointment for a period(s)
totaling more than 24 months without a break of 2 or more years.

(b) Copy of your agency's annual performance appraisal(s) or
written reference(s) from a supervisor at the agency verifying
satisfactory performance during your appointment(s).

**If you have a disability:** Submit proof of eligibility. For
information on eligibility and required documentation, refer to
USAJOBS's People With Disabilities page.

**If you are applying under another special appointment authority:**
Submit proof of your eligibility under the appropriate appointment
authority. See USAJOBS's Resource Center for more information.

**If you are **ICTAP/CTAP **eligible** - **submit a, b, and c**:
**(a)** proof of eligibility including agency notice; **(b)** SF-50,
and **(c)** most recent performance appraisal.

**College transcripts:** If you are using some or all of your
college education to meet qualification requirements for this
position, you must submit a photocopy of your college transcript(s).
If selected, an official transcript will be required prior to
appointment. For education completed outside the United States, also
submit a valid foreign credential evaluation that substantiates
possession of the required education.

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

You will have access to many benefits including:

- Health insurance (choose from a wide range of plans)
- Life insurance coverage with several options
- Sick leave and vacation time, including 10 paid holidays per
year
- Thrift Savings Plan (similar to a 401(k) plan)
- Flexible work schedules
- Transit and child care subsidies
- Flexible spending accounts
- Long-term care insurance
- Training and development

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

Submit a complete online application including any required
documents prior to 11:59 pm Eastern Time on the closing date of the
announcement. You can modify or complete your application any time
before the deadline. Simply return to USAJOBS, select the vacancy,
and update your application. For more detailed instructions on how
to apply, click here: Apply for a GSA Job.

To begin, click the ***Apply Online*** button on the vacancy
announcement.

- Sign in or register on USAJobs and select a resume and documents
to include in your application.
- Once you have clicked ***Apply for this position now***, you
will be taken to the GSA site to complete the application
process.
- Click the ***Apply To This Vacancy*** and complete all steps in
the application process until the Confirmation indicates your
application is complete. **If you click *Return to USAJobs* or
get timed out prior to receiving confirmation, your application
will not be submitted and cannot be considered for this job.**
- **Note: **Review the *REQUIRED DOCUMENTS* section of this
announcement to determine which apply to you and must be
submitted online. You may choose one or more of the following
options to submit your document(s): **Upload** (from your
computer); **USAJOBS** (click the "USAJOBS" link to complete the
transfer process) or **FAX** (read the "Fax instructions"
provided prior to printing the Fax Cover Sheet and faxing your
information).

**Need Assistance in Applying?** Contact the HR representative
listed on the announcement prior to the application deadline. We are
available to assist you Monday-Friday during normal business hours.
You must receive HR approval before deviating from these
instructions. **Be sure to APPLY EARLY as most assessments must be
completed fully and submitted before the announcement closing.**

### Agency contact information

### Ebony D Davis

##### Phone

817-850-8288

##### Fax

000-000-0000

##### Email

vacancy.inquires@gsa.gov

##### Address

GSA, Public Buildings Service
General Services Administration
Human Resources Western Service Center
50 United Nations Plaza, Room 4254
San Francisco, California 94102
United States

Learn more about this agency

### Next steps

After the closing date/deadline:

1. **ELIGIBILITY/QUALIFICATIONS:** Your application will be
reviewed for all requirements.
2. **REFERRAL TO MANAGEMENT:** If you meet all the requirements,
you may be referred to management for review and a possible
interview.
3. **SELECTION/TENTATIVE JOB OFFER:** If you are selected, you will
receive a tentative offer and start the suitability and/or
security background investigation process.
4. **FINAL JOB OFFER:**Once our security office determines you can
come on board, you will be given a final offer, which is
typically 40 days after the announcement closes.
5. **FINAL COMMUNICATION:** Once the position is filled, we will
notify you of your status. You may also check your status by
logging into USAJOBS. Go to My USAJOBS and then to
Applications.

**Thank you for your interest in working for U.S. General Services
Administration!**

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/550661500. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

Key Responsibility

Company Profile

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