Location: South San Francisco, CA, USA
Sr. Administrative Associate, Healthcare Law Group
South San Francisco
United States of America
Job ID: 201911-131906
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RESPONSIBILITIES: The Corporate Sr. Administrative Assistant will provide administrative support to a minimum of three corporate attorneys.
Typical daily responsibilities include:
+ File management (paper and electronic).
+ Prepare PowerPoint presentations including advanced formatting and editing with minimal attorney guidance.
+ Manage multiple heavy calendar schedules, proactively anticipate and/or resolve meeting conflicts.
+ Ensure attorneys are prepared for pending meetings (materials).
+ Coordinate and arrange travel.
+ Process expense reports.
+ Project management including meeting logistics/catering, and the coordination of small to large scale cross functional projects involving a high level of complexity.
+ Maintain attorney desk references.
+ Manage relevant distribution lists and org charts.
+ Be the point of contact for supported attorneys.
+ Ability to learn internal computer and database systems for contracts, expenses, etc.
+ Handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information.
+ At least 5-6 years of recent experience as a senior administrative assistant at a law firm or in a corporate legal department.
+ Experience working with internal computer and database systems for contracts, invoices, etc. such as GRACE, DM, and/or equivalent systems
+ Experience working in a global company preferred
+ Excellent interpersonal and verbal/written communication skills.
+ Ability to work effectively, independently and accurately, sometimes under pressure.
+ Excellent time management, organizational skills, attention to detail, follow through and ability to prioritize.
+ Work and interact in a highly professional manner with a wide range of people, including all levels of senior management staff, clients, and various departments within and outside the company.
+ Be resourceful, collaborative and willing to contribute and assist others in the department as needs arise.
+ Working knowledge of Microsoft Outlook and Google Suite
+ Proficiency in Microsoft Word, Excel and PowerPoint is required.
+ High School diploma required; Bachelor's Degree preferred.
Who We Are
A member of the Roche Group, Genentech has been at the forefront of the biotechnology industry
for more than 40 years, using human genetic information to develop novel medicines for serious and
life-threatening diseases. Genentech has multiple therapies on the market for cancer & other serious
illnesses. Please take this opportunity to learn about Genentech where we believe that our employees
are our most important asset & are dedicated to remaining a great place to work.
The next step is yours. To apply today, click on the "Apply online" button.
Genentech is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status. For more information about equal employment opportunity, visit our Genentech Careers page.
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