Administrative Officer Geriatrics Service/Audiology & Speech Pathology Service

Veteran Affairs, Veterans Health Administration

North America , USA

Administrative

Ending On: 10 Dec 2019 4 days to go

Keyskills

Job Description

We are looking for Administrative Officer Geriatrics Service/Audiology & Speech Pathology Service

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Columbus, OH, USA
Apply Now

Administrative Officer Geriatrics Service/Audiology & Speech Pathology Service
==============================================================================

##### Department of Veterans Affairs

Veterans Affairs, Veterans Health Administration

##### Chalmers P. Wylie Veterans Outpatient Clinic, Columbus, OH

Overview
--------

- ##### Open & closing dates

11/08/2019 to 12/02/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 9

- ##### Salary

$53,130 to $69,064 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-Time - Monday - Friday 8:00 a.m. to 4:30 p.m.

Location
--------

1 vacancy in the following location:

-

Columbus, OH

##### Relocation expenses reimbursed

No

##### Telework eligible

No

- Duties
------

### Summary

The position is located at the Central Ohio VA Healthcare System
(Columbus VA), Columbus, Ohio, under the Office of the Chiefs,
Geriatrics Service and Audiology & Speech Pathology Service. The
role of the position is to perform all administrative functions to
include: human resource management, budget and finance, supply and
equipment acquisition, staff recruitment, manpower requirements,
management and program analysis, document control and other related
administrative functions as required.

Learn more about this agency

### Responsibilities

Coordinates the personnel management program for Geriatrics and
Audiology & Speech Pathology Service. Performs the full range of
personnel management and administration with varied functions and
activities. Acts as the liaison with the human resources office
concerning personnel related matters. Provides advice and
assistance to the service chief and managers and staff concerning
agency personnel processes and procedures. Assists managers in
projecting staffing needs, writing position descriptions/functional
statements, developing job analyses, preparing performance plans and
appraisals, processing training requests, and collecting information
for disciplinary and adverse actions. Calls to the attention
problems that require agency human resources office intervention or
correction. Provides orientation for new staff on the service
functions. Keeps managers informed of the status of on-going
personnel actions. Provides advice on solving complex
personnel-related problems.
Participates in the planning for operational budgeting needs and
financial management for Geriatrics and Audiology & Speech Pathology
Service. This includes helping with budget formulation,
justification, and assisting in the execution; financial management;
and financial reporting. Provides data analysis for management and
program personnel on budgetary and finance issues. Participates with
managers in reviewing office needs, plans, and goals to develop
budget data and justification for review and approval.
Oversees procurement and contracting for the Geriatrics and
Audiology & Speech Pathology Service and the work of the procurement
staff and program specialists. This may include assisting the COs in
preparing procurement requests, evaluating proposals for work,
acting as an alternate CO for procurements, and/or maintaining
procurement and contracting records.
The Administrative Officer (AO) provides full administrative staff
assistance to the Geriatrics and Audiology & Speech Pathology
Service Chiefs, on all administrative matters impacting patient
care, staff education, and organizational policy. The AO
participates in the planning, organizing, controlling, directing and
evaluating the administrative processes and its clinical operations
within the Geriatrics and Audiology & Speech Pathology Service

**Work Schedule:** Monday through Friday, 8:00 AM to 4:30 PM
**Telework:** Not Available
**Virtual:** This is not a virtual position.
**Position Description/PD\#: Administrative Officer Geriatrics
Service/Audiology & Speech Pathology Service/**PD91062-0
**Relocation/Recruitment Incentives:** Not Authorized
**Financial Disclosure Report:** Not required

### Travel Required

Occasional travel - You may be expected to travel for this position.

##### Supervisory status

No

##### Promotion Potential

9

- #### Job family (Series)

0341 Administrative Officer

- Requirements
------------

### Conditions of Employment

- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after
12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
onboarding process

### Qualifications

To qualify for this position, applicants must meet all requirements
by the closing date of this announcement, 12/02/2019.

**Time-In-Grade Requirement**: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a ***GS-09*** position you must have served
52 weeks at the ***GS-07***. The grade may have been in any
occupation, but must have been held in the Federal service. An SF-50
that shows your time-in-grade eligibility must be submitted with
your application materials. **Note:** Time-In-Grade requirements
also apply to former Federal employees applying for reinstatement as
well as current employees applying for Veterans Employment
Opportunities Act of 1998 (VEOA) appointment. You may qualify based
on your experience and/or education as described below:
- **Specialized Experience:** You must have one year of
specialized experience equivalent to at least the next lower
grade GS-07 in the normal line of progression for the occupation
in the organization. Examples of specialized experience would
typically include, but are not limited to: Coordinating and
monitoring the functions of administrative services within an
office; managing budget activities; assisting with contracting
functions and managing procurement; assisting with human
resources functions to include recruitment, position
classification, performance, training, etc.; preparing letters,
reports and presentations; retaining procurement records and
reconciliations; making space utilization recommendations.
**OR,**
- **Education:** Applicants may substitute education for the
required experience. To qualify based on education for this
grade level you must have a master's or equivalent graduate
degree or two (2) full academic years of progressively higher
level graduate education leading to such a degree, or a LL.B. or
J.D. if related. **OR,**
- **Combination:** Applicants may also combine education and
experience to qualify at this level. You must have an
combination of specialized experience and education beyond the
first year of graduate education. To compute the percentages of
education and experience, divide your total months of qualifying
experience by 12. Then divide your semester hours of graduate
education **beyond the first year** by 18. Add the two
percentages. The total percentage must equal at least 100
percent to qualify.

You will be rated on the following Competencies for this position:
- Administration and Management
- Clinical Informatics
- Communications
- Financial Management
- Leadership

Experience refers to paid and unpaid experience, including volunteer
work done through National Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.

**Note**: *A full year of work is considered to be 35-40 hours of
work per week. Part-time experience will be credited on the basis of
time actually spent in appropriate activities. Applicants wishing to
receive credit for such experience must indicate clearly the nature
of their duties and responsibilities in each position and the number
of hours a week spent in such employment.*

**Physical Requirements:** The work is sedentary. It occasionally
requires carrying of light objects such as files, books and papers;
some walking, standing and bending. No special physical
qualifications are required. The work is typically performed in an
office setting.

For more information on these qualification standards, please visit
the United States Office of Personnel Management's website at
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

### Education

A transcript must be submitted with your application if you are
basing all or part of your qualifications on education.

**Note:** Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities,
schools, or institutions may be used to qualify for Federal
employment. You can verify your education here:
http://ope.ed.gov/accreditation/. If you are using foreign education
to meet qualification requirements, you must send a Certificate of
Foreign Equivalency with your transcript in order to receive credit
for that education. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

### Additional information

**Receiving Service Credit or Earning Annual (Vacation) Leave**:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per
pay period) which is based on the number of years they have served
as a Federal employee. VA may offer newly-appointed Federal
employee's credit for their job-related non-federal experience or
active duty uniformed military service. This credited service can be
used in determining the rate at which they earn annual leave. Such
credit must be requested and approved prior to the appointment date
and is not guaranteed.

The **Career Transition Assistance Plan** (CTAP) provide eligible
displaced VA competitive service employees with selection priority
over other candidates for competitive service vacancies. To be
qualified you must submit appropriate documentation (a copy of the
agency notice, your most recent performance rating, and your most
recent SF-50 noting current position, grade level, and duty
location) and be found well-qualified for this vacancy. To be
*well-qualified*: applicants must possess experience that exceeds
the minimum qualifications of the position including all selective
factors, and who are proficient in most of the required competencies
of the job. Information about ICTAP and CTAP eligibility is on OPM's
Career Transition Resources website at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

**Placement Policy:** The posting of this announcement does not
obligate management to fill a vacancy or vacancies by promotion. The
position may be filled by reassignment, change to lower grade,
transfer, appointment, or reinstatement. Management may use any one
or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have
faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional
vacancies.

**Veterans and Transitioning Service Members**: Please visit the VA
for Vets site for career-search tools for Veterans seeking
employment at VA, career development services for our existing
Veterans, and coaching and reintegration support for military
service members.

For more information on the "Who may apply" eligibility
requirements, please refer to the OHRM Status Candidates and Other
Candidate Definitions document.

If you are unable to apply online view the following link for
information regarding an Alternate Application.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

**IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE
WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.**

Narrative responses are not required at this time. If you are
referred for consideration, you may be asked to submit additional
job related information, which may include, but not limited to;
responses to the knowledge, skills and abilities; completion of a
work sample, and/or contact for an interview.Your resume and/or
supporting documentation will be verified. Please follow all
instructions carefully. Errors or omissions may affect your rating
or consideration for employment.

### Background checks and security clearance

##### Security clearance

Other

##### Drug test required

No

##### Position sensitivity and risk

Non-sensitive (NS)/Low Risk

##### Trust determination process

Suitability/Fitness

- Required Documents
------------------

To apply for this position, you must provide a complete Application
Package which includes:

- Resume

The following documents are accepted, and may be required if
applicable to your eligibility and/or qualifications for this
position. Please use this checklist to make sure you have included
other documents required for your application, such as a copy of
your transcript (if using education to qualify), SF-50's
(current/former Federal employees), documentation to support
Veterans Preference claims, or ICTAP/CTAP documentation (for
displaced Federal employees). You will not be contacted for
additional information.
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (Schedule A)
- Disability Letter (VA)
- Resume
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript

**SF-50, Notification of Personnel Action (if applicable for Time in
Grade and/or Eligibility):**
- Most recent SF-50 if you are a current or former Federal
employee
- An SF-50 showing your time-in-grade eligibility must be
submitted with your application materials. If the most recent
SF-50 has an effective date within the past year, it may not
clearly demonstrate you possess one-year time-in-grade, as
required by the announcement. In this instance, you must provide
an additional SF-50 that clearly demonstrates one-year
time-in-grade
- Award 50's do not provide sufficient information and will not be
accepted for the purpose of verifying time-in-grade.
- Examples of appropriate SF-50's include:
- Within grade increases at the highest grade held; or
- Promotions with an effective date more than one year old; or
- SF-50's at the highest grade held with an effective date
more than one year old.

**Veterans' Preference:** When applying for Federal Jobs, eligible
Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or
for Sole Survivor Preference (SSP) in the questionnaire. You must
provide a legible copy of your DD214(s) which shows dates and
character of service (honorable, general, etc.). If you are
currently serving on active duty and expect to be released or
discharged within 120 days you must submit documentation related to
your active duty service which reflects the dates of service,
character of service (honorable, general, etc.), and dates of
impending separation. Additionally, disabled veterans and others
eligible for 10-point preference (such as widows or mothers of
eligible Veterans) must also submit an SF-15 "Application for 10
Point Veteran Preference" with required proof as stated on the form.
**Documentation is required to award preference.** For more
information on Veterans' Preference, please visit
http://www.fedshirevets.gov/job/vetpref/index.aspx.
#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

**All applicants are encouraged to apply online.** To apply for this
position, you must complete the questionnaire and submit the
documentation specified in the Required Documents section below. The
complete application package must be submitted by 11:59 PM (ET) on
12/02/2019 to receive consideration. To preview the questionnaire
click https://apply.usastaffing.gov/ViewQuestionnaire/10651114.

1. To begin, **click Apply Online** to create a USA JOBS account or
log in to your existing account. Follow the prompts to select
your USA JOBS resume and/or other supporting documents and
complete the occupational questionnaire.
2. Click **Submit My Answers** to submit your application package.

**NOTE:** It is your responsibility to ensure your responses and
appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS
account, https://my.usajobs.gov/Account/Login, select the
Application Status link and then select the more information link
for this position. The Application page will display the status of
your application, the documentation received and processed, and any
correspondence the agency has sent related to this application. Your
uploaded documents may take several hours to clear the virus scan
process. To return to an incomplete application, log into your USA
JOBS account and click Update Application in the vacancy
announcement. You must re-select your resume and/or other documents
from your USA JOBS account or your application will be incomplete.

**NOTE:** Participation in the seasonal influenza program is a
condition of employment and a requirement for all Department of
Veterans Affairs Health Care Personnel (HCP). HCP are individuals
who, during the influenza season, work in VHA locations where
patients receive care or who come into contact with VA patients as
part of their duties. VHA locations include, but are not limited to,
VA hospitals and associated clinics, community living centers
(CLCs), community-based outpatient clinics (CBOCs), domiciliary
units, Vet centers and VA-leased facilities. HCP include all VA
licensed and unlicensed, clinical and administrative, paid and
unpaid, full- and part-time employees, intermittent employees, fee
basis employees, VA contractors, students, researchers, volunteers,
and trainees who work at these facilities. HCP that are unable to
receive or otherwise decline a flu shot will be expected to wear a
face mask throughout the influenza season.

### Agency contact information

### Darryl Gulling

##### Phone

614-257-5500

##### Email

Darryl.Gulling@va.gov

##### Address

Chalmers P Wylie Veterans Outpatient Clinic
420 North James Road
Columbus, OH 43219
US

Learn more about this agency

### Next steps

Once your online application is submitted you will receive a
confirmation notification by email. After we receive application
packages (including all required documents) and the vacancy
announcement closes, we will review applications to ensure
qualification and eligibility requirements are met. After the review
is complete, a referral certificate(s) is issued and applicants will
be notified of their status by email. Referred applicants will be
notified as such and may be contacted directly by the hiring office
for an interview. All referred applicants receive a final
notification once a selection decision has been made.

You may check the status of your application at any time by logging
into your USA Jobs account and clicking on Applications. Information
regarding your application status can be found in the USAJobs Help
Center.

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/551312300. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

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