Administrative Officer - Mental Illness, Research, Education and Clinical Center (MIRECC)

Veteran Affairs, Veterans Health Administration

North America , USA

Administrative

Ending On: 13 Dec 2019 8 days to go

Keyskills

Job Description

We are looking for Administrative Officer - Mental Illness, Research, Education and Clinical Center (MIRECC)

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Pittsburgh, PA, USA
Apply Now

Administrative Officer - Mental Illness, Research, Education and Clinical Center (MIRECC)
=========================================================================================

##### Department of Veterans Affairs

Veterans Affairs, Veterans Health Administration

Overview
--------

- ##### Open & closing dates

11/11/2019 to 11/18/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 9

- ##### Salary

$52,858 to $68,712 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Part-Time - 20 Hours

Location
--------

1 vacancy in the following location:

-

Pittsburgh, PA

##### Relocation expenses reimbursed

No

##### Telework eligible

No

- Duties
------

### Summary

**NOTE:** This is a **part-time** position (20 hours/week). The
salary listed represents full-time employment and will be pro-rated
based on the actual number of hours worked each pay-period.
Likewise, benefits and time-off accrual will also be prorated and
based on your part-time work schedule.

Learn more about this agency

### Responsibilities

This position, located within the VA Pittsburgh Healthcare system,
PA, provides and obtains a variety of management services essential
to the direction and operation of the Mental Illness, Research,
Education and Clinical Center (MIRECC). The person in this position
directs and performs all administrative functions associated with
budget, program, and research and grant administration.

- Formulates and executes annual budget including salaries,
travel, supplies, equipment and all other general operating
expenses;
- Assembles and compiles budget information and maintains running
account of funds allocated and expended;
- Prepares monthly, quarterly and annual reports on appropriation
and initiative spending;
- Prepares all contracts and purchase orders;
- Submits Statements of Work, Sole Source documentation, market
research, Independent Government Cost Estimates and all other
contracting materials;
- Utilizes personnel administration knowledge of personnel
policies including position classification, grievance
procedures, performance standards, and disciplinary actions;
- Works with staff from the VA, University of Pittsburgh, Central
Office personnel and other government and non-government
agencies, scientific visitors and company representatives,
ensuring regulatory compliance and good stewardship of all
resources;
- Originates position descriptions and performance plans;
- Handles all personnel actions, recruiting, hiring, interviewing,
renewing, terminations, etc.;
- Organizes travel for MIRECC stakeholders and investigators;
- Maintains records management inventory;
- Performs budgetary aspects of grant preparation and assists in
additional grant activities;
- Orients investigators on policies, procedures, rules,
regulations and grant details; and
- Performs all other duties as assigned.

**Work Schedule: Part-Time, Monday thru Friday, 8:00am to
12:00pm**
**Recruitment & Relocation Incentives:** Not authorized
**Financial Disclosure Report:** Not Required

### Travel Required

Not required

##### Supervisory status

No

##### Promotion Potential

9

- #### Job family (Series)

0341 Administrative Officer

- Requirements
------------

### Conditions of Employment

- You must be a U.S. Citizen to apply for this job
- Subject to a background/security investigation
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after
12/31/1959
- May be required to serve a probationary period
- Selected applicants will be required to complete an online
onboarding process

### Qualifications

This position includes a **Selective Placement Factor** (skill,
knowledge, ability or other worker characteristic basic to - and
essential for - satisfactory performance of the job). Selective
Placement Factors are a prerequisite to appointment and represent
minimum requirements for a position. Applicants who do not meet it
are ineligible for further consideration.

**The Selective Placement Factor for this position is:** "Experience
addressing complex research funding and regulatory issues (this
includes, preparing grant proposals, formulating budgets based upon
grant funding as well as managing grant funding allocations for
personnel costs, subject matter reimbursement, travel costs,
equipment acquisitions and other associated costs)." **~AND~**

**In addition to meeting the Selective Placement Factor, to qualify
for this position at the GS-9 level, you must meet one of the
following:**

**Experience:** You must have at least one (1) full year of
specialized experience equivalent to at least the next lower grade
level (GS-7) in the Federal Service that has given you the
particular knowledge, skills and abilities required to successfully
perform the duties of an Administrative Officer, and that is
typically in or related to the work of the position to be filled.
Specialized experience is experience performing administrative
management duties pertaining to budget management; procurement and
contract administration; human resources/personnel management; space
and equipment utilization; and analyzing and measuring effectiveness
of programs. NOTE: Experience must be fully documented on your
resume and must include job title, duties, month and year start/end
dates AND hours worked per week. **~OR~**
**Education:** Successfully completed a master's or equivalent
graduate degree or two (2) full years of progressively higher-level
graduate education leading to such a degree or LL.B., J.D. in a
related field of study that demonstrates the knowledge, skills, and
abilities necessary to do the work of this Administrative Officer
position. This education must have been obtained in an accredited in
an accredited college or university. NOTE: Transcripts (unofficial
or official) must be submitted with your application materials.
Education cannot be credited without documentation. **~OR~**
**Combination:** Equivalent combinations of successfully completed
graduate level education (beyond the first year) and specialized
experience, as described above, which may be used to meet total
experience requirements for this grade level. The education portion
must include graduate courses that demonstrate the knowledge,
skills, and abilities necessary to do to the work of this
Administrative Officer position. NOTE: Transcripts (unofficial or
official) must be submitted with your application materials.
Education cannot be credited without documentation.

You will be rated on the following Competencies as part of the
assessment questionnaire for this position:
- Customer Service
- Financial Management
- Planning and Evaluating

**IMPORTANT:** A full year of work is considered to be 35-40 hours
of work per week. All experience listed on your resume must include
the month and year start/end dates. Part-time experience will be
credited on the basis of time actually spent in appropriate
activities. Applicants wishing to receive credit for such experience
must indicate clearly the nature of their duties and
responsibilities in each position and the number of hours a week
spent in such employment.

Experience refers to paid and unpaid experience, including volunteer
work done through National Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.

For more information on these qualification standards, please visit
the United States Office of Personnel Management's website at
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

### Education

**IMPORTANT:** A transcript must be submitted with your application
if you are basing all or part of your qualifications on education.

**NOTE:** Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities,
schools, or institutions may be used to qualify for Federal
employment. You can verify your education here:
http://ope.ed.gov/accreditation/. If you are using foreign education
to meet qualification requirements, you must send a Certificate of
Foreign Equivalency with your transcript in order to receive credit
for that education. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

### Additional information

**Physical Requirements:** The work is primarily sedentary, although
some slight physical effort may be required. The work requires some
walking, standing, climbing stairs, bending and carrying items such
as books/papers. May require attending meetings or activities away
from the Medical Center at the University of Pittsburgh or other
location.

**Receiving Service Credit for Earning Annual (Vacation) Leave:**
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per
pay period) which is based on the number of years they have served
as a Federal employee. VA may offer newly-appointed Federal
employee's credit for their job-related non-federal experience or
active duty uniformed military service. This credited service can be
used in determining the rate at which they earn annual leave. Such
credit must be requested and approved prior to the appointment date
and is not guaranteed.

**Special Employment Consideration:** VA encourages persons with
disabilities to apply, including those eligible for hiring under 5
CFR 213.3102(u), Schedule A, Appointment of persons with
disabilities (i.e., intellectual disabilities, severe physical
disabilities, or psychiatric disabilities), and/or disabled veterans
with a compensable service-connected disability of 30% or more. For
more information on how to apply using this appointment authority
via the Selective Placement Coordinator within the office, contact
the facility Human Resources Department at (412) 822-2355.

It is the policy of the VA to not deny employment to those that have
faced financial hardships or periods of unemployment.

**Veterans and Transitioning Service Members:** Please visit the VA
for Vets site for career-search tools for Veterans seeking
employment at VA, career development services for our existing
Veterans, and coaching and reintegration support for military
service members.

**The Interagency Career Transition Assistance Plan (ICTAP) and
Career Transition Assistance Plan (CTAP)** provide eligible
displaced Federal competitive service employees with selection
priority over other candidates for competitive service vacancies. To
be qualified you must submit appropriate documentation and be found
well-qualified (have a final rating of 85 or more before any
Veterans preference points) for this vacancy. Information about
ICTAP and CTAP eligibility is on OPM's Career Transition Resources
website at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional
vacancies.

If you are unable to apply online view the following link for
information regarding an Alternate Application.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

**IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE
WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume
does not support your questionnaire answers, we will not allow
credit for your response(s).**

Your responses to the assessment questionnaire will be reviewed
along with the information provided in your resume and supporting
documentation to determine if you are qualified for the position.
If, after reviewing your resume and/or supporting documentation, a
determination is made that you have inflated your qualifications and
or experience, your rating may be lowered and/or you may lose
consideration for this position. Please follow all instructions
carefully. Errors or omissions may affect your eligibility.

Candidates who apply under All U.S. Citizens announcements will be
rated and ranked using Category Rating procedures. Qualified
candidates will be assigned to a quality category. The categories
are defined as follows:

- Best qualified - applicants possessing experience that
substantially exceeds the minimum qualifications of the position
including all selective factors, and who are highly proficient
in all requirements of the job and can perform effectively in
the position;
- Highly qualified - applicants possessing experience that exceeds
the minimum qualifications of the position including all
selective factors, and who are proficient in most of the
requirements of the job;
- Well qualified - applicants possessing experience that meets the
minimum qualifications of the position including all selective
factors, and who are proficient in some, but not all, of the
requirements of the job; and
- Qualified - applicants possessing experience and/or education
that meets the minimum qualifications of the position including
all selective factors.

**Application of Veterans' Preference**: Category rating and
selection procedures place those with veteran's preference above
non-preference eligibles within each category. Preference eligible
applicants that meet the eligibility and qualification requirements
and who have a compensable service-connected disability of at least
10 percent are listed in the highest quality category (except when
the position being filled is scientific or professional at the GS-09
grade level or higher).

### Background checks and security clearance

##### Security clearance

Other

##### Drug test required

No

- Required Documents
------------------

**IMPORTANT: Please ensure your resume include up-to-date contact
information (phone number(s), email address(s), etc.)**

To apply for this position, you must provide a complete Application
Package which includes:

- Resume

The following documents are accepted, and may be required if
applicable to your eligibility and/or qualifications for this
position. Please use this checklist to ensure you have included all
documents required for your application, such as a copy of your
transcript (if using education to qualify), SF-50's (current/former
Federal employees), documentation to support Veterans Preference or
ICTAP/CTAP documentation (for displaced Federal employees).
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- OF-306
- Other (1)
- Other (2)
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript

**Veterans' Preference:** When applying for Federal Jobs, eligible
Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or
for Sole Survivor Preference (SSP) in the questionnaire. You must
provide a legible copy of your DD214(s) which shows dates and
character of service (honorable, general, etc.). If you are
currently serving on active duty and expect to be released or
discharged within 120 days you must submit documentation related to
your active duty service which reflects the dates of service,
character of service (honorable, general, etc.), and dates of
impending separation. Additionally, disabled veterans and others
eligible for 10-point preference (such as widows or mothers of
eligible Veterans) must also submit an SF-15 "Application for 10
Point Veteran Preference" with required proof as stated on the form.
**Documentation is required to award preference.** For more
information on Veterans' Preference, please visit
http://www.fedshirevets.gov/job/vetpref/index.aspx.
#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

All applicants are encouraged to apply online. To apply for this
position, you must complete the questionnaire and submit the
documentation specified in the Required Documents section below. The
complete application package must be submitted by 11:59 PM (ET) on
11/18/2019 to receive consideration. To preview the questionnaire
click https://apply.usastaffing.gov/ViewQuestionnaire/10651417.

1. To begin, **click Apply Online** to create a USA JOBS account or
log in to your existing account. Follow the prompts to select
your USA JOBS resume and/or other supporting documents and
complete the occupational questionnaire.
2. Click **Submit My Answers** to submit your application
package.NOTE: It is your responsibility to ensure your responses
and appropriate documentation is submitted prior to the closing
date.

To verify your application is complete, log into your USAJobs
account, https://my.usajobs.gov/Account/Login, select the
Application Status link and then select the more information link
for this position. The Application page will display the status of
your application, the documentation received and processed, and any
correspondence the agency has sent related to this application. Your
uploaded documents may take several hours to clear the virus scan
process. To return to an incomplete application, log into your USA
JOBS account and click Update Application in the vacancy
announcement. You must re-select your resume and/or other documents
from your USA JOBS account or your application will be incomplete.

**NOTE**: Participation in the seasonal influenza program is a
condition of employment and a requirement for all Department of
Veterans Affairs Health Care Personnel (HCP). HCP are individuals
who, during the influenza season, work in VHA locations where
patients receive care or who come into contact with VA patients as
part of their duties. VHA locations include, but are not limited to,
VA hospitals and associated clinics, community living centers
(CLCs), community-based outpatient clinics (CBOCs), domiciliary
units, Vet centers and VA-leased facilities. HCP include all VA
licensed and unlicensed, clinical and administrative, paid and
unpaid, full- and part-time employees, intermittent employees, fee
basis employees, VA contractors, students, researchers, volunteers,
and trainees who work at these facilities. HCPs that are unable to
receive or otherwise decline a flu shot will be expected to wear a
face mask throughout the influenza season.

### Agency contact information

### VHA National Recruitment Center

##### Phone

(844)456-5208

##### Email

VHANationalRecruitmentCenter@va.gov

##### Address

Pittsburgh VA Medical Center
1010 Delafield Road
Pittsburgh, PA 15215
US

Learn more about this agency

### Next steps

Once your online application is submitted you will receive a
confirmation notification by email. After the vacancy announcement
closes, we will review applications per Category Rating procedures
to ensure qualification and eligibility requirements are met. After
the review is complete, a referral certificate(s) is issued and
applicants will be notified of their status by email. Referred
applicants will be notified as such and may be contacted directly by
the hiring office for an interview. All referred applicants receive
a final notification once a selection decision has been made.

You may check the status of your application at any time by logging
into your USA Jobs account and clicking on Applications. Information
regarding your application status can be found in the USAJobs Help
Center.

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/551334500. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

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