Administrative Specialist

Federal Highway Administration

North America , USA

Administrative

Ending On: 12 Dec 2019 3 days to go

Keyskills

Job Description

We are looking for Administrative Specialist

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Vancouver, WA, USA
Apply Now

Administrative Specialist
=========================

##### Department of Transportation

Federal Highway Administration

Overview
--------

- ##### Open & closing dates

11/11/2019 to 11/21/2019

This job will close when we have received **100 applications** which
may be sooner than the closing date. Learn more

- ##### Service

Competitive

- ##### Pay scale & grade

GS 07 - 09

- ##### Salary

$44,765 to $71,180 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-Time - Full Time

Location
--------

1 vacancy in the following location:

-

Vancouver, WA

##### Relocation expenses reimbursed

No

##### Telework eligible

Yes as determined by agency policy

- Duties
------

### Summary

You will serve as a member of the Administrative Services Team in
the Office of Program Administration in Western Federal Lands
Highway Division (WFLHD) with responsibility for managing a variety
of Administrative tasks and programs.

Learn more about this agency

### Responsibilities

**The Administrative Specialist**:

- Manages the issuance and updates of the Administrative
Procedures Manual, coordinating updates with the authors of the
individual chapters and suggesting editorial and formatting
changes as needed. Writes and/or edits documents for public or
internal FHWA/WFLHD distribution; conducts fact-finding
interviews and research from internal and external sources; and
edits and formats final documents as needed.
- Serves as a Trusted Agent and Personal Identity Verification
(PN) Coordinator to enroll, activate, and provision PIV cards
for WFLHD employees and contractors.
- Independently negotiates with requesters to ensure the
completeness and accuracy of requested information. Provides
guidance to WFLHD employees engaged in records searches and in
providing disclosure recommendations to the office.
- Serves as back-up to the Freedom of Information Act (FOIA)
Coordinator and is responsible for analyzing and evaluating
requests to determine eligibility for release of information. In
the absence of or in coordination with the FOIA officer,
consults with WFLHD Legal Counsel to discuss and resolve complex
issues.
- Coordinates and manages a variety of Administrative programs and
procedures to include ID card security program, telework program
and office wide-communications.

**The ideal candidate is an administrative professional with a
background in a variety of administrative matters, policies, and
procedures, and is ready to take on greater responsibility.**

### Travel Required

Occasional travel - Some travel is required.

##### Supervisory status

No

##### Promotion Potential

09

- #### Job family (Series)

0301 Miscellaneous Administration And Program

- Requirements
------------

### Conditions of Employment

- You must meet specialized experience to qualify.
- Submit application and resume online by 11:59 PM EST on the
closing date.
- Review Required Documents Section as documents are required by
closing date

**CONDITIONS OF EMPLOYMENT:**

- **SELECTIVE SERVICE:** Males born after 12/31/1959 must be
registered for the Selective Service.
- **GOVERNMENT TRAVEL CARD:** This position involves travel. A
government contractor-issued travel card will be issued and must
be retained for official business only.
- **BACKGROUND INVESTIGATION:** You will be required to complete a
background/security investigation and meet preliminary
requirements prior to on boarding.
- **PROBATIONARY PERIOD:** You must complete a one-year
probationary period (unless already completed).
- **TIME-IN-GRADE:** Federal applicants must have served 52 weeks
at the next lower grade to satisfy time-in-grade restrictions
contained in 5 CFR 300, Subpart F.

### Qualifications

To meet the minimum qualifications for this position, you must meet
either the education or specialized experience requirements for the
grade at which you are requesting consideration.

**To qualify for the GS-07 on Experience**, you must have at least
one year of experience experience equal or equivalent to the
GS-05, it must include:

- **Experience providing administrative support, reviewing and
relaying information, reporting on progress or status,
documenting and annotating files, and preparing
correspondence.**

**To qualify for the GS-07 on Education alone**, you must have at
least 1 year of graduate-level education **OR** superior academic
achievement.

- You can also qualify based on a combination of graduate level
education and experience. This must be fully supported by your
resume and transcripts, provided with your application.

**To qualify for the GS-09 on Experience,** you must have at least
one year of experience equal or equivalent to the GS-07, it must
include:

- **Experience providing administrative support and assisting in
managing internal administrative programs.**
- **Experience interpreting and applying administrative policies
and procedures.**

**To qualify for the GS-09 on Education alone,** you must have:

- At least 2 years of progressively higher level graduate
education leading to a master's degree or have been awarded a
master's or equivalent graduate degree.
- You can also qualify based on a combination of graduate
education and experience. This must be fully supported by your
resume and transcripts, provided with your application.

Experience refers to paid and unpaid experience, including volunteer
work done through National Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.

**For additional information about applying to Federal positions,
please click on the following link:
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/\#url=e4

**Students enrolled in a qualifying degree program can apply if the
anticipated graduation date is within six months of closing date of
the announcement. Graduation transcript must be received before
start date.

Other applicants must meet all qualification requirements by the
closing date of this announcement.****

### Education

### Additional information

Displaced employees may be eligible for ICTAP or CTAP priority
consideration. For more information, please review the OPM
Employee's Guide to Career Transition.

**EEO STATEMENT:** The Department of Transportation (DOT) maintains
a model federal work environment that is free of discrimination. DOT
ensures equal employment opportunity for employees and applicants
for employment, regardless of race, color, national origin,
religion, sex (including pregnancy and gender identity), genetic
information, age, disability, sexual orientation, or protected
activity.

**This vacancy may be used by any DOT agency to fill similar
positions within 90 days.**

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

**DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL
NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.** If your resume/
application does not support your questionnaire answers, we will not
allow credit for your response(s). Your resume must contain
sufficiently detailed information upon which to make a qualification
determination. Please ensure that your resume contains specific
information such as position titles, beginning and ending dates of
employment for each position, average number of hours worked per
week, and if the position is/was in the Federal government, you
should provide the position series and grade level.

If you meet the qualification requirements, your application will be
scored based upon your responses to the vacancy questions. The top
rated applications will be reviewed for the quality of your
experience, education and training relevant to the position.

Your application will be rated on the extent and quality of your
experience, education and training relevant to the position. The
answers you select in the on-line process must be substantiated in
your application package. If upon review, it is determined that
your described work history, competencies, and/or supporting
documents do not support your answer choices, your application may
be updated on your behalf or you may not be referred to the
selecting official. Please ensure that your work history provides
enough details to support your answers. If referred, all relevant
documents including performance appraisals and awards submitted with
your application package will be forwarded to the hiring official
for review. The Automated Staffing Office is ultimately responsible
for determining your final rating.

**To preview questions please click here.**

### Background checks and security clearance

##### Security clearance

Other

##### Drug test required

No

- Required Documents
------------------

**ALL Applicants must provide a resume that fully supports the
required specialized experience and was created within USA Jobs
Resume Builder and respond to the vacancy questions by the closing
date of the vacancy. **

**The following is a list of documents that are only required based
on the type of position and consideration for which you are
applying. **

**TRANSCRIPTS - Transcripts are REQUIRED if you are substituting
education for experience. The transcripts need not be official,**
but must show that you meet the stated education requirements,
including specific major or class requirements.

- If you have previously held a government position in the same
series as this position, you may be able to provide an SF-50
showing that you have already qualified and worked in the
federal service in this series.

**PERFORMANCE APPRAISALS/INCENTIVE AWARDS:** If applicable,
performance appraisals and/or Incentive award documentation may be
submitted and will be forwarded to the selecting official as support
in consideration of your application in the evaluation process. To
receive due weight, you must submit a recent performance appraisal
(dated within 18 months) showing the official rating of record,
signed by a supervisor, or statement why the performance appraisal
is unavailable (do not submit a performance plan) and/or incentive
award documentation dated within the last 18 months (i.e. superior
performance awards, special act or achievement awards, quality step
increases, etc.).

**VETERANS:** Your last DD214, Certificate of Release or Discharge
From Active Duty, that shows the type of discharge and all dates of
active duty is required to verify your eligibility. It need not be
official.

- If you are applying to a vacancy opened to all US Citizens under
category rating and wish to be considered as a preference
eligible, you need to submit a copy of your DD214.
- If you are claiming preference eligibility as a disabled
veteran, you must submit proof of entitlement of this preference
which is normally a valid letter from the Department of Veterans
Affairs certifying to the present existence of the
service-connected disability and indicating the percentage of
your disability. An SF-15 is desired, but not required.
- If you are applying to a vacancy opened Status and you are
requesting consideration under Veteran's Employment Opportunity
Act (VEOA) (https://www.fedshirevets.gov/job/shav/\#veoa), you
need to provide a copy of your last DD214, which verifies your
military service dates, reason for separation, OR certification
of separation that shows a discharge date within 120 days of the
closing of this announcement, and eligibility for consideration
under the Veterans Employment Opportunity Act.

**STATUS APPLICANTS:** If seeking eligibility consideration as
status/agency/DOT employee, you must provide proof of eligibility in
the form of an SF-50. Your SF-50 must verify the highest grade
held competitively, full performance level of position, and
eligibility as a status applicant. Please do not submit an Award
SF-50, as these are often incomplete and do not verify grade or
status eligibility.

**NON COMPETITIVE APPLICANTS:** If requesting concurrent
consideration for Non-competitive (NC) appointment eligibility, you
must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS,
such as PCS orders (military spouse) describing move & marriage
certificate; letter from VA or DD214 describing 100% disability of
spouse; letter from State Vocational Office certifying disability
(schedule A), etc. For more information, visit military spouse NC
appointments or Persons with Disabilities NC appointments.

**DISPLACED EMPLOYEES:** If requesting consideration under the
Career Transition Assistance Program (CTAP) or Interagency CTAP
program (ICTAP), you must meet the well qualified standards for this
vacancy (meeting minimum requirements for position and scoring at
least an 85 or falling in the Gold Category) and provide all of the
following documents:

- your most recent performance appraisal,
- the proof of eligibility letter from the Agency, and
- your most current SF-50, displaying current series and grade.

**Failure to submit any of the required documents by the closing
date of the vacancy will result in your removal from consideration
for this position. Please review your application prior to final
submission and ensure you have submitted all appropriate documents.
Uploading documents to USAJobs does NOT ensure inclusion with your
application to our system. You must verify that the documents are
in the system with your application prior to final submission.**

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

You must submit a complete application package (including resume,
vacancy questions and supporting documents) no later than midnight
Eastern Time on the closing date of the announcement.

- To begin, click the "Apply Online" button on the job
announcement posting.
- Follow the directions to register, submit all required documents
and complete the assessment questionnaire.
- You may review your saved application(s) at
https://my.usajobs.gov.

**If you are having difficulty applying online, please contact the
DOT Automated Staffing Office via email at:**
**Transjobs@dot.gov**

### Agency contact information

### Automated Staffing Office

##### Phone

000-000-0000

##### Fax

000-000-0000

##### Email

TRANSJOBS@dot.gov

##### Address

DOT, FEDERAL HIGHWAY ADMINISTRATION
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, District of Columbia 20590
United States

Learn more about this agency

### Next steps

You may check your application status by logging into USAJobs.com.
(Select "My USAJOBS" and click "Applications"). Within two weeks of
the closing date, a Human Resources Specialist will evaluate your
application. Ratings will be determined based on the documents and
information received by the closing date. Qualified candidates will
be assigned a category, not including points that may be assigned
for veterans' preference. If the vacancy is advertised under status,
your application will be scored on a scale between 70 - 100. The
most highly qualified candidates are then referred to the hiring
manager for further consideration. If the vacancy was advertised
under category rating, then the appropriate veteran's preference
will be applied. If you are selected for an interview, we will
contact you directly. Once the position is filled, we will notify
all applicants of their final status.

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/551359000. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

Key Responsibility

Company Profile

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