Administrative Specialist

Assistant Secretary for Housing-Federal Housing Commissioner

North America , USA

Administrative

Ending On: 13 Dec 2019 6 days to go

Keyskills

Job Description

We are looking for Administrative Specialist

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Washington, DC, USA
Apply Now

Administrative Specialist
=========================

##### Department of Housing and Urban Development

Assistant Secretary for Housing-Federal Housing Commissioner

Overview
--------

- ##### Open & closing dates

11/12/2019 to 11/26/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 11 - 12

- ##### Salary

$69,581 to $108,422 per year

- ##### Appointment type

Permanent - Full-time

- ##### Work schedule

Full-Time - Career/Career Conditional

Location
--------

1 vacancy in the following location:

-

Washington, DC 1 vacancy

##### Relocation expenses reimbursed

No

##### Telework eligible

Yes as determined by agency policy

- Duties
------

### Summary

**This opportunity is also open to Status eligibles under
Announcement 20-HUD-44. Please refer to that announcement for
details on open period, eligibility, and how to apply.**

Learn more about this agency

### Responsibilities

The following are the duties of this position at the GS-12. If you
are selected at a lower grade level, you will have the opportunity
to learn to perform all these duties, and will receive training to
help you grow in this position.

- Coordinate and track resource allocations for office programs
- Prepare oral and written reports and presentations
- Analyze the administrative operations of the office to determine
present workflow, procedures, and productivity
- Control correspondences, receive, screen, distribute, track and
file correspondence to the Deputy Assistant Secretary from the
program offices in Operations

### Travel Required

Not required

##### Supervisory status

No

##### Promotion Potential

12

- #### Job family (Series)

0301 Miscellaneous Administration And Program

- Requirements
------------

### Conditions of Employment

- Click "Print Preview" to review the entire announcement before
applying.
- Please refer to "Conditions of Employment."

The experience may have been gained in either the public, private
sector or volunteer service. One year of experience refers to
full-time work; part-time work is considered on a prorated basis. To
ensure full credit for your work experience, please indicate dates
of employment by month/day/year, and indicate number of hours worked
per week on your resume.

The Office of Housing provides vital public services through its
nationally administered programs. It oversees the Federal Housing
Administration (FHA), the largest mortgage insurer in the world, and
regulates important parts of the housing industry. The Office of
Housing also helps ensure consumers can access housing counseling
and provides affordable rental housing through its Multifamily
housing program. The Office of Housing is committed to helping all
Americans obtain safe, decent affordable housing.

### Qualifications

You must meet the following requirements by the closing date of this
announcement.

**Specialized Experience:** For the GS-12, you must have one year of
specialized experience at a level of difficulty and responsibility
equivalent to the GS-11 grade level in the Federal service.
Specialized experience for this position includes:

**- Planning and developing in support of administrative or
operational aspects of a program including providing recommendations
for improvement; AND
- Drafting communications, including reports and briefings, for
management; handling all telephone and professional written
correspondence inquiries; scheduling meetings and making all
appropriate room and phone reservations

**

**Specialized Experience:** For the GS-11, you must have one year of
specialized experience at a level of difficulty and responsibility
equivalent to the GS-09 grade level in the Federal service.
Specialized experience for this position includes:

**- Interpreting and analyzing office administrative operations and
policies and recommending changes to improve effectiveness and
consistency of administrative operations; AND
- Coordinating and planning administrative functions such as
troubleshooting office support issues, scheduling meetings and
conferences, controlling correspondence, and appointment calendars
for management; AND
- Researching and interpreting information needed to prepare
reports, and to respond to requests for information.

** **OR

** **You may substitute education for specialized experience as
follows:
- Ph.D. or equivalent doctoral degree, or 3 full years of
progressively higher level graduate education leading to such a
degree,

** **OR

- You may qualify by a combination of experience and education. Only
graduate level education in excess of the first 36 semester hours
(54 quarter hours) may be combined to be considered for qualifying
education.**

### Education

### Additional information

\- We may select from this announcement or any other source to fill
one or more vacancies.
- Relocation expenses will not be paid.
- This is a **non-bargaining** unit position.
- This position is **Non-Exempt** from the Fair Labor Standards Act
(FLSA).
- Recruitment incentive may be offered.
**-** HUD offers alternative and flexible work schedules.

**CONDITIONS OF EMPLOYMENT:**
- A one year probationary period may be required.
- Must successfully complete a background investigation.
- Complete a Declaration for Federal Employment to determine your
suitability for Federal employment, at the time requested by the
agency
- If you are a male applicant born after December 31, 1959, certify
that you have registered with the Selective Service System or are
exempt from having to do so.
- Have your salary sent to a financial institution of your choice by
Direct Deposit/Electronic Funds Transfer.
- Go through a Personal Identity Verification (PIV) process that
requires two forms of identification from the Form I-9. Federal law
requires verification of the identity and employment eligibility of
all new hires in the U.S.
- Obtain and use a Government-issued charge card for
business-related travel.

HUD employees are subject to a number of government-wide and HUD
specific ethics laws and regulations, including restrictions on
outside employment. To review applicable ethics rules, please visit
https://portal.hud.gov/hudportal/HUD?src=/program\_offices/general\_counsel/ethics

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

Your application includes your résumé, responses to the online
questions, and required supporting documents. Please be sure that
your resume includes detailed information to support your
qualifications for this position; failure to provide sufficient
evidence in your resume may result in a "not qualified"
determination.

**Rating**: Your application will be evaluated in the following
areas: Analytical, Technical, Communication. Category rating will be
used to rank and select eligible candidates. If qualified, you will
be assigned to one of three quality level categories: **Best
Qualified**, **Better Qualified**, and **Qualified
(Good)** depending on your responses to the online questions,
regarding your experience, education, and training related to this
position. Your rating may be lowered if your responses to the online
questions are not supported by the education and/or experience
described in your application.

Veterans' preference is applied after applicants are assessed.
Preference-eligibles will be listed at the top of their assigned
category and considered before non-preference-eligibles in that
category.

Qualified preference-eligibles with a compensable service-connected
disability of 10% or more will be listed at the top of the highest
category.

**Referral**: If you are among the top qualified candidates, your
application may be referred to a selecting official for
consideration. You may be required to participate in a selection
interview.

If you are a displaced or surplus Federal employee (eligible for the
Career Transition Assistance Plan (CTAP)/Interagency Career
Transition Assistance Plan (ICTAP)) you must be assigned the middle
category or better to be rated as "well qualified" to receive
special selection priority.

**To preview questions please click here.**

### Background checks and security clearance

##### Security clearance

Not Required

##### Drug test required

No

- Required Documents
------------------

**A complete application includes 1. A resume, 2. Vacancy question
responses, and 3. Submission of any required documents.** Please
note that if you do not provide all required information, as
specified in this announcement, you may not be considered for this
position (or may not receive the special consideration for which you
may be eligible).

**All applicants are required to submit a resume** either by
creating one in USAJOBS or uploading one of their own choosing.
(Cover letters are optional.) To receive full credit for relevant
experience, please list the month/date/year and number of hours
worked for experience listed on your résumé. We suggest that you
preview the online questions, as you may need to customize your
résumé to ensure that it supports your responses to these questions.
Please view résumé tips.

**VETERANS' PREFERENCE DOCUMENTATION:** If you are claiming veterans
preference, please see applicant guide for required documentation
In order to be considered for veterans preference, you must submit
all required documentation as outlined in the applicant guide.

**CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER
TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION:** If you are a
displaced or surplus Federal employee, click CTAP/ICTAP for
eligibility and a detailed list of required documents.

**EDUCATION DOCUMENTATION:** For positions with an education
requirement, or if you are qualifying for this position by
substituting education or training for experience, submit a copy of
your transcripts or equivalent. An official transcript will be
required if you are selected.

A college or university degree generally must be from an accredited
(or pre-accredited) college or university recognized by the U.S.
Department of Education. For a list of schools which meet these
criteria, please refer to Department of Education Accreditation
page.

If you are qualifying based on foreign education, you must submit
proof of creditability of education as evaluated by a credentialing
agency. Refer to the OPM instructions.

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Location Affordability Portal (LAP): The LAP provides estimates of
household housing and transportation costs at the neighborhood level
to help make more informed decisions about where to live, work, and
invest.

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

*HUD has partnered with the Treasury's Bureau of the Fiscal Service
to provide certain personnel services to its organization. Fiscal
Service's responsibilities include advertising vacancies, accepting
and handling applications, and extending job offers.*

The following instructions outline our application process. **You
must complete this application process and submit any required
documents by 11:59 p.m. Eastern Time (ET) on the closing date of
this announcement.** We are available to assist you during business
hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If
applying online poses a hardship, please contact us by noon ET on
the announcement's closing date.

HUD provides reasonable accommodation to applicants with
disabilities on a case-by-case basis. Please contact us if you
require this for any part of the application and hiring process.

**To begin,** either click the "Create a New Account" button and
follow the prompts to register or if you previously registered,
click the "Apply Online" button and follow the prompts.

You will be re-directed to HUD's CareerConnector system to complete
your application process; answer the online questions, and submit
all required documents. (To submit supporting documents, click one
of the available options; Upload; Fax; or Reuse existing documents.
To protect your privacy, we suggest you first remove your SSN).
Also, go to "My Account" to view and update your information, as
necessary.

**To complete,** you must click the "Finish" button located at the
bottom of the "Application Review" page.

To verify your application is complete, log into your USAJOBS
account, select the **Application Status** link and then select the
**more information** link for this position. The Details page will
display the status of your application, the documentation received
and processed, and any correspondence the agency has sent related to
this application.

To return to an incomplete application, log into your USAJOBS
account and click **Update Application** in the vacancy
announcement. You must re-select your resume and/or other documents
from your USAJOBS account or your application will be incomplete.

**If you are experiencing system issues with your application,
please contact the Help Desk at mgshelp@monster.com or at
866-656-6831 and/or the https://my.usajobs.gov/Help/Contact/.**

For additional information on how to apply, please visit the
Partnership for Public Service's Go Government website.

### Agency contact information

### Applicant Call Center

##### Phone

304-480-7300

##### TDD

304-480-8725

##### Fax

000-000-0000

##### Email

hudinquiries@fiscal.treasury.gov

##### Address

Assistant Secretary for Housing
\*\*\*WE DO NOT ACCEPT MAILED APPLICATIONS\*\*\*
Parkersburg, West Virginia 26101
United States

Learn more about this agency

### Next steps

To check the status of your application for this position, please
follow these steps:

1. Login to your USAJOBS account, select the "Applications" tab
section and click on the vacancy that you have already applied to.
2. Under "Application Status," click the "Additional Application
Information" link and you will be taken to HUD's CareerConnector
website where you can check your application status.

The "Additional Application Information" link may not be available
if your application status says "Unavailable." This indicates that
your application is not complete. If the "Additional Application
Information" link is not available and the vacancy is still open,
you can click on the job announcement and the "Update Application"
button to be taken back to the HUD CareerConnector portion of the
application.

Please notify us if your contact information changes after the
closing date of the announcement. Also, note that if you provide an
email address that is inaccurate or if your mailbox is full or
blocked (e.g., spam-blocker), you may not receive important
communication that could affect your consideration for this
position.

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/551273900. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

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