Sr. Administrative Assistant, Marketing

MicroVention, Inc.

North America , USA


Ending On: 15 Dec 2019 6 days to go


Job Description

We are looking for Sr. Administrative Assistant, Marketing


Employment: Full-Time

Requirements: Salary: Competitive
Location: Aliso Viejo, CA, USA
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Sr. Administrative Assistant, Marketing

**Job Description:**

The Sr. Marketing Administrative Assistant/ Marketing Administrative Assistant provides administrative support to the Product Marketing Associates and reports to the Director(s) of Marketing. Typical duties might include:

+ Providing administrative support to the Product Marketing Department Associates.

+ Facilitating the routing of Document Control Folders and Marcom Material Approval Folders.

+ Managing Ringi (Project Approval Process) generation as needed by Marketing Associates to facilitate creation of and routing for comments/approvals, including check requests, invoices and other financial documentation as directed.

+ Organizing periodic webinars and conference calls and meetings.

+ Supporting logistical arrangements of marketing programs.

+ Completing grant agreement forms for submission to Legal Department for Grant Board routing.

+ Completing and tracking payment initiation for on-going sales contests and for competitive information reimbursements.

+ Facilitating and managing the Marketing Travel calendar for the Product Management Team.

+ Working with Marketing Team Associates, assists with updates and uploading of new or replacement information for iPad CMS (Content Management System).

+ Managing expense reports and travel itinerary for Marketing Directors.

+ Assisting with procurement, organization and distribution of materials for trade shows, training events, and sales meetings.

+ Ordering and maintaining a standardized inventory of stationery and supplies to support the Product Marketing Team and their projects.

+ Reformatting PowerPoint presentations into new templates and adjusts slides as appropriate.

+ Ensuring the training requirement compliance for the Product Marketing Team.

+ Assisting with the Visa application process and general travel arrangements as needed.

+ Searching databases or online resources to research and find/obtain articles or publications as requested.

+ Acting as a back-up Corporate Receptionist (when needed).

**Auto req ID:**



Aliso Viejo, California, USA

**Department Name:**

410-Marketing Admin


1. Bachelor's Degree.

2. One (1) to five (5) years of experience in Medical Marketing/Sales Administration or a related field, or equivalent experience.

3. Proven track record of providing successful administrative support and interpersonal competence.

4. Excellent written and verbal communications skills.

5. Talent and flexibility to accommodate the needs of multiple associates with various work styles.

6. Excellent attention to detail and ability to work autonomously.

7. Strong MS Office proficiency with emphasis on PowerPoint software.

**Desired Qualifications**

1. Knowledge and exposure to Adobe and other graphics-related programs.

2. Intermediate experience with MS Excel.

3. Familiarity with the administration and update of web sites (not programming).

**External-Facing Title:**

Sr. Administrative Assistant, Marketing

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

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Employer: MicroVention, Inc.

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