Executive Administrative Assistant

Olympus Corporation of the Americas

North America , USA

Administrative

Ending On: 15 Dec 2019 8 days to go

Keyskills

Job Description

We are looking for Executive Administrative Assistant

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Redmond, WA, USA
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**Job Description:**

Are you looking for a company that cares about people's lives and health, including yours? At Olympus, we help make people's lives healthier, safer and more fulfilling, every day. We're currently looking for a Executive Administrative Assistant to join us in our Redmond, WA office.

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**Let's inspire healthier lives, together.**

The Executive Administrative Assistant arranges routine and complex appointments, schedules, and travel itineraries for the President & CEO. He/ she ensures prompt and precise expense reimbursement. The incumbent interacts positively and efficiently with all levels of staff and corporate partners, demonstrating tact, diplomacy and a facilitator mindset. He/ she supports complex company compliance regulations for HCP contracts, renewals, engagement, services and fees. He/ she uses electronic systems such as Polaris to process executed HCP contracts.The incumbent composes and prepares correspondence, reports, PowerPoint presentations, and other complex and sometimes confidential documents. The Executive Administrative Assistant maintains confidentiality of all corporate matters. He/ she performs special projects and assignments as requested. He/ she demonstrates the ability to prioritize and handle multiple responsibilities with precision and with little to no supervision, providing status updates as appropriate. The incumbent organizes programs, events, meetings and conferences at the President's direction. including arranging facilities, caterers, coordinating distribution of information, creating invitations and controlling budgets. He/ she provides support and assistance regarding travel policies and arrangements for VIPs as requested. The incumbent provides administrative assistance to the Marketing team as required. The Executive Administrative Assistant provides reception support as required including gathering and distributing mail, answering the main telephone line and directing visiting guests. He/ she provides back-up support as appropriate and requested for other administrative team members to ensure the efficient daily operation of the Company and to accomplish organizational goals.

**Job Requirements::**

**REQUIRED QUALIFICATIONS:**

* Bachelor's degree or equivalent required. Evidence of continuous learning a plus.

* Minimum 8 years progressively responsible administrative professional experience in a high-tech, life science environment required or highly regulated environment also required.

**PREFERRED QUALIFICATIONS:**

* High level of proficiency in Microsoft Word, Outlook, Excel and PowerPoint required.

* Visio skills desirable.

* Desktop publishing or experience with creation and editing of large, multi-format MS Word documents also highly desirable.

* Superior writing, composition, English grammar and proofreading skills a must.

* Excellent verbal communication skills necessary.

* At ease approaching and interacting with highly educated, sophisticated professionals as well as an ethnically diverse team.

* Possesses a critical eye for both form and function.

* Demonstrated ability and aptitude working with numbers (math), databases and spreadsheets.

* Proven record of consistently following through on commitments.

* Maintains and communicates realistic schedules and meets or beats deadlines.

* Service oriented approach, flexible and proactive towards changing needs.

* Exceptionally team focused and actively contributes to a positive and innovative work environment.

* Works precisely according to procedures, rules and regulations, has a passion for continuous improvement and quality.

* Demonstrates the highest ethical standards, actively promotes trust, respect and integrity in all dealings both inside and outside the Company.

**We realize work isn't just a job to you.**

It's a big part of your life, but not the only part. That's why we offer competitive salaries, a robust 401(k) program, annual bonus program and comprehensive medical benefits, as well as tuition reimbursement, flexible schedules, parental and adoption leave, on-site services and Colleague Affinity Networks - so you can be ready for where life can take you.

**Job Duties::**

As an Executive Administrative Assistant supporting the Olympus Respiratory America President and working with the rest of the leadership team, you will be empowered and inspired to do your best work. You will contribute to our mission by helping the President in his quest for efficient management of the Redmond team and achievement of our key goals. In a typical day, you will:

* Arranges routine and complex appointments, schedules, and travel itineraries for the President & CEO.

* Ensures prompt and precise expense reimbursement. Interacts positively and efficiently with all levels of staff and corporate partners, demonstrating tact, diplomacy and a facilitator mindset.

* Composes and prepares correspondence, reports, PowerPoint presentations, and other complex and sometimes confidential documents.

* Maintains confidentiality of all corporate matters.

* Performs special projects and assignments as requested.

* Demonstrates the ability to prioritize and handle multiple responsibilities with precision and with little to no supervision, providing status updates as appropriate.

* Organizes programs, events, meetings and conferences at the President's direction. including arranging facilities, caterers, coordinating distribution of information, creating invitations and controlling budgets.

* Provides support and assistance regarding travel policies and arrangements for VIPs as requested.

* Provides administrative assistance to the Marketing team as required.

* Provides Reception support as required including gathering and distributing mail, answering the main telephone line and directing visiting guests.

* Provides back-up support as appropriate and requested for other administrative team members to ensure the efficient daily operation of the Company and to accomplish organizational goals.

* Perform other duties as assigned.

**THAT'S OLYMPUS.**

**TRUE TO YOU. TRUE TO SOCIETY. TRUE TO LIFE.**

Olympus Surgical Technology America at http://www.olympus-osta.com/

Olympus embraces diversity and inclusion. As an Equal Opportunity Employer, our policies as well as our values prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, state or local protected classification. EOE Minorities/Females/Veterans/Disabled

**About Us:**

At Olympus, we put a lot of good back into the world, and what we do really matters. We are committed to making people's lives healthier, safer and more fulfilling every day by crafting innovative optical and digital solutions in medical technologies, microscopy, industrial solutions, cameras, and audio recorders.

We view our relationship with and commitment to our employees with the same passion. Everything we do at Olympus is a reflection of our vision, and everyone here helps to make it a reality. We're invested in our employees, great ideas, and how they impact the communities around us. We see the world through multiple lenses and come together to find the right answers; the best solutions.

**Company URL:**

Olympus Surgical Technology America at http://www.olympus-osta.com/

**Posting Title:**

Executive Administrative Assistant

**Posting Locations:**

Washington, Redmond

**Work Location:**

Redmond, WA ORA

**Job Family:**

General Admi

**Auto req ID:**

5672BR

**5672BR**

Olympus is an Equal Opportunity Employer, and our policies prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, state or local protected classification.

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