Location: Louisville , KY, United States
Description The Administrative Assistant follows established procedures and guidelines to provide timely and effective secretarial support to the CIO of Shared Corporate Solutions, performing varied activities and moderately complex administrative/operational/customer support assignments. This may include, but is not limited to: o Extensive calendar management: schedule many internal and external meetings involving heavy coordination with internal staffo Making complex and detailed travel arrangements using internal travel tools/systemso Managing multiple-tasks with a high degree of efficiency and discretion. o Answering telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately Responsibilities The Administrative Assistant transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. This may include: + Scheduling conference rooms and arrange meetings that often involve catering. + Scheduling manager meetings involving coordination with meeting planners. + Ensuring that technology is appropriate and functional for meetings, conference calls, and videoconferences. + Preparing materials for meetings, conferences and/or speaking engagements. The Administrative Assistant uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion. Required Qualifications + High School Diploma + 2 or more years of administrative/secretarial experience + Time management and organizational skills. + Proven ability to work well under pressure with rapidly changing priorities. + Proficient in Microsoft Outlook, Word, and PowerPoint + Capacity to maintain confidentiality + Excellent organizational skills and attention to detail. + Ability to balance multiple initiatives and prioritize workload + Must be punctual and dependable + Ability to communicate effectively with clients and all staff, and must be able to interact effectively in a customer-oriented environment. + Must be passionate about contributing to an organization focused on continuously improving consumer experiences + Exhibits initiative to forge productive cross-team/department relationships with members who are high frequency touch points. Preferred Qualifications + Associates or Bachelor's Degree + 5 or more years of administrative/secretarial experience + Proficient in Microsoft Excel and Access + Experience with internet research and proof-reading/editing Scheduled Weekly Hours 40 About Us Mission: At Humana, our cultural foundation is aligned to helping members achieve their best health by delivering personalized, simplified, whole-person healthcare experiences. Recognizing healthcare needs continue to evolve for each person, for each family and for each community, Humana continuously creates innovative solutions and resources that help people live their healthiest lives on their terms when and where they need it. Our employees are at the heart of making this happen and thats why we are dedicated to building an organization of dynamic talent whose experience and passion center on putting the customer first. Equal Opportunity Employer It is our policy to recruit, hire, train, and promote people without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, or veteran status, except where age, sex, or physical status is a bona fide occupational qualification. View the EEO is the Law poster. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact firstname.lastname@example.org for assistance. Humana Safety and Security Humana will never ask, nor require a candidate provide money for work equipment and network access during the application process. 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