Administrative Assistant Sr

Fiserv

North America , USA

Administrative

Ending On: 15 Dec 2019 Closed

Keyskills

Job Description

We are looking for Administrative Assistant Sr

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Alpharetta, GA, USA
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**Position Description**

**Senior Administrative Assistant:**

The Senior Administrative Assistant will provide advanced administrative support for up to four Global Brand senior leaders, freeing them from routine administrative tasks. The Senior Administrative Assistant will serve as gatekeeper and perform a wide range of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings. This role works in close liaison with other senior business leaders, internal and external clients and business partners, requiring a professional demeanor and impeccable discretion and integrity. The selected candidate will possess proven ability to work proactively and effectively in a dynamic environment.

**Responsibilities:**

+ You will support and assist multiple assigned senior leaders with daily clerical tasks

+ You will coordinate calendars, schedule appointments and plan meetings - coordinate and confirm meeting attendees; initiate conference calls and online presentations

+ Greet and direct visitors, both internal and external

+ Manage incoming phone calls, directing to the appropriate individual as necessary

+ Arrange travel following company guidelines and prepare and process expenses in Concur

+ Compose and proof correspondence

+ Maintain file and storage systems

+ Maintain work plans and schedules for assigned projects - Gather and verify metrics, as well as proofread content for reports, correspondence, presentation decks and handouts

+ Manage and maintain confidential/sensitive information and matters in a

+ Coordinate meeting details including scheduling rooms/locations; food and beverage arrangements; coordinating logistics including place cards and name tags, collateral dissemination, and A/V setup; and greeting and directing attendees

+ Manage purchase requests and facilities service requests on behalf of supported leaders

+ Onboard new-hires including procurement of laptop and mobile phone equipment

**Requirements:**

+ Work experience as a senior administrative assistant in large company setting

+ Experience supporting / assisting high-level leaders

+ Proven proficiency in Microsoft Outlook, Word, PowerPoint, and Excel - Ability to maintain Outlook calendars of multiple senior leaders according to individual personal styles and across multiple time zones

+ Exhibits general business insight as well as detailed planning and exercising analytical skills

+ Ability to establish and sustain excellent working relationships with assigned senior leaders as well as with personnel across the enterprise at all organizational levels

+ Our team values the ability to think and act quickly while using good judgment

+ Polished professional presentation and communication skills; capable of communicating complex content in a succinct manner in-person, over the phone, and through written correspondence

+ Demonstrated dependability with a strong sense of urgency and keen attention to detail

+ Superior ability to prioritize and perform multiple tasks, setting daily priorities to meet group and personal goals by following established processes and creating efficient systems and procedures as needed

+ We value your ability to effectively interact with executives and senior management

+ Ability to take on ad hoc projects, managing priorities and aligning with group goals

+ Excellent verbal and written skills

+ Responsive with excellent follow-up and follow-through

+ Maintain a well-organized workspace serving as an example to teammates

+ Ability to work well under pressure exhibiting a calm demeanor, remaining flexible and adaptability to the environment and business demands

+ Work independently with limited direction, driving initiatives and completing tasks in anticipation of senior leaders' needs

**Education and Experience:**

+ Bachelor's Degree in Business Administration or other related area

+ 5-10 years of administrative support experience, at least 3 of which were supporting VP/SVP level or higher.

+ Administrative support experience in a Sales, Marketing or Product Management organization

**Preferred Qualifications:**

+ Executive administrative experience with a Fortune 500 company

**Working Conditions:**

+ Position is located in Alpharetta, GA requiring onsite presence 5 days a week during normal daily business hours

+ Occasional overtime

+ Limited domestic travel (Less than 5%)

**Learn more about Fiserv:**

Life moves fast. And as it does, we know most people aren't thinking about "financial services" But we are.

We help people and businesses move money and information every minute of every day. Our solutions connect financial institutions, corporations, merchants and consumers to one another, millions of times a day, behind the scenes, reliably and securely.

We're Fiserv, a global leader in Fintech and payments enabling innovative financial services experiences that are in step with the way people live and work today. The company's approximately 44,000 associates proudly serve clients in more than 100 countries, so their customers, members and consumers can move money when and where they need it, at the point of thought.

Our Aspiration is to move money and information in a way that moves the world. As a FORTUNE™ 500 company and one of FORTUNE Magazine World's Most Admired Companies for the sixth consecutive year, we are committed to excellence and purposeful innovation.

We welcome and encourage diversity in our workforce. Fiserv is an equal opportunity employer/disability/vet

Explore the possibilities of a career with Fiserv and Find Your Forward with us.

Fiserv is an Equal Opportunity Employer/Disability/Vet. Visit http://www.careers.fiserv.com/eeo for more information.

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