Administrative Assistant, Pediatric Endocrinology

Vanderbilt Hospital Medical Center

North America , USA


Ending On: 20 Dec 2019 5 days to go


Job Description

We are looking for Administrative Assistant, Pediatric Endocrinology


Employment: Full-Time

Requirements: Salary: Competitive
Location: Nashville, TN, USA
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**Administrative Assistant, (Pediatric Endocrinology)**


**Your Role:**

Job Description: Perform administrative and budget related duties of a complex and confidential nature in support of departmental, division or other organization unit activities, which requires a thorough knowledge of University policies and procedures. May perform secretarial duties, manage calendars, and support faculty scholarly activity including presentation preparation and grant administrative support. Basic Qualifications: This position requires a minimum of 24 months of relevant experience, strong work-ethic, with a proactive, positive disposition and excellent communication skills (both oral and written).


**Daily Key Functions and Expected Performances:**

+ Administrative management of clinical fellows and MD/PhD students including all revenue and expenses related to fellows.

+ Coordinates CME & CNE requirements for all conferences working directly with the Division of CME.

+ Miscellaneous items to include preparation and editing of power point presentations.

+ Answer main phone line

+ Get mail every day and distribute

+ Sign for packages

+ Assist in updating CVs, biosketches, and other support pages

+ Assist in support of faculty scholarly activity including PowerPoint presentations.

+ Administrative support when needed by faculty of Pediatric Endocrinology such as copying, faxing, scanning and filing

+ Coordinate division purchasing and reimbursement via eProcurement and Concur reimbursements

+ Maintain Sharepoint tracking spreadsheets as required

+ Inventory office supplies/replacement ink cartridge

+ Schedule meetings for faculty members within the division as requested

+ Other duties as assigned.

**Position Qualifications:**


High School Diploma or GED (or equivalent experience) and 2 years relevant experience

**Position Shift:**

Non-Exempt/Day Shift (Full Time)

Click Here To View The VUMC Promise of Discovery

**Discover Vanderbilt University Medical Center:**

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity - of culture, thinking, learning and leading - is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. **Vanderbilt's** mission is to advance health and wellness through preeminent programs in patient care, education, and research.

**VUMC Recent Accomplishments**

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• **US News & World Report:** \#1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( **Bill Wilkerson Center** at ), 9 adult and 9 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

• **Truven Health Analytics:** among the top 100 hospitals in the US

• **Becker's Hospital Review:** one of the "100 Greatest Hospitals in America"

• **The Leapfrog Group:** grade "A" in Hospital Safety Score

• **National Institutes of Health:** among the top 10 grant awardees for medical research in the US

• **American Association for the Advancement of Science:** 12 faculty members elected fellows in 2014

• **Magnet Recognition Program:** Vanderbilt nurses are the only group honored in Middle Tennessee

• **Nashville Business Journal:** Middle Tennessee's healthiest employer

• **American Hospital Association:** among the 100 "Most Wired" medical systems in the US


**Physical Requirements/Strengths needed & Physical Demands:**

+ Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.


+ Occasional: Standing: Remaining on one's feet without moving.

+ Occasional: Walking: Moving about on foot.

+ Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

+ Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

+ Occasional: Push/Pull: Exerting force to move objects away from or toward.

+ Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

+ Frequent: Sitting: Remaining in seated position

+ Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

+ Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

+ Frequent: Bimanual Dexterity: Requiring the use of both hands.


+ Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

+ Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

+ Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

+ Continuous: Smell: Ability to detect and identify odors.

**Environmental Conditions**

+ Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

**Job** _Administrative and Clerical Support_

**Organization:** _Pediatric Endocrinology 104580_

**Title:** _Administrative Assistant, Pediatric Endocrinology_

**Location:** _TN-Nashville-Village at Vanderbilt_

**Requisition ID:** _1912230_

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.

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