Administrative Program Specialist

University of Oregon

North America , USA


Ending On: 20 Dec 2019 13 days to go


Job Description

We are looking for Administrative Program Specialist


Employment: Full-Time

Requirements: Salary: Competitive
Location: Eugene, OR, USA
Apply Now

Administrative Program Specialist

Apply nowJob no:524829

Work type:Classified Staff

Location:Eugene, OR

Categories:Administrative/Office Support, Research/Scientific/Grants

Department:Institute of Neuroscience

Classification:Administrative Program Spec

Appointment Type and Duration:Regular, Ongoing

Salary:$16.79 - $25.31 per hour


Review of Applications Begins

Position closes November 19, 2019

Special Instructions to Applicants

Along with your online application, please upload a resume.

Department Summary

The Institute of Neuroscience (ION) is a group of biologists, psychologists, and human physiologists at the University of Oregon that has pooled its expertise to tackle fundamental questions in neuroscience - questions such as, "How do neural stem cells choose between self-renewal and differentiation?" "What mechanisms generate the large diversity of neurons within the brain?" "How do these neurons 'wire up' into functional circuits?" "How do neural circuits produce behavior?"

These questions are being explored at all levels of organization - from the relatively simple nervous systems of Drosophila, C. elegans, and zebrafish to the more complex networks in mice, owls, and humans.

ION boasts a highly collaborative faculty with expertise in genetics, development, electrophysiology, optogenetics, and functional MRI. As a result, students enrolled in our PhD program come away with the broad conceptual and technical skills necessary to run an independent neuroscience research lab or pursue many other related career paths. Our state-of-the-art facilities and excellent support staff allow ION members to progress rapidly by making exploratory or pilot experiments accessible.

We're passionate about creating an inclusive environment that promotes and values diversity. Research institutions that are diverse in gender, gender identity, race, sexual orientation, ethnicity, age, and perspective are proven to foster greater creativity and promote synergistic, collaborative innovation and interactions.

Position Summary

The purpose of this position is to support Institute of Neuroscience research personnel and their activities. The ION Administrative Program Specialist is responsible for a broad scope of administrative support duties related to ION's multiple research programs. These responsibilities include ensuring compliance with state/federal law, 2CFR200 (uniform guidance), and sponsor terms/conditions as they relate to institute accounts payable functions; coordinating ION's high-profile seminar series; maintaining ION's sustainability, diversity and social initiatives; supporting UO's ION-administered Summer Program for Undergraduate Research; arranging grant-funded travel in compliance with the Fly America Act, Open Skies Agreement and sponsor terms and conditions.

In addition to other members of the ION administrative support team, the Administrative Program Specialist will interact daily with internal UO personnel including ION's 150+ research-active, tenure-track faculty; non-tenure track research assistants/associates/postdoctoral scholars, research-appointed graduate employees and undergraduate researchers. The Administrative Program Specialist will also interact with UO offices including collaborating units within the research community such as the Institute of Molecular Biology, Institute for Ecology and Evolution, Psychology, Human Physiology, academic units including the departments of Biology, Chemistry, Physics and central UO offices such as Business Affairs' Travel and Accounts Payable offices, Purchasing and Contracting Services, UO Catering and Sponsored Projects Services. Interactions with external constituents include world-renowned visiting scientists, undergraduate students from groups traditionally underrepresented in the sciences, vendors of research equipment and supplies, UO-contracted travel agents, local hotel managers, and international customers of ION's Zebrafish International Resource Center.

The Administrative Program Specialist is expected to exercise their best judgement in routine transactions and day-to-day operations to ensure compliance with all applicable laws/policies/guidelines/sponsor terms and conditions and consult with their supervisor on non-routine or complex exceptions.

The Administrative Program Specialist reports to the Assistant Director for Administration.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR

• an equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

• Excellent oral and written communication skills.

• Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds.

• Demonstrated proficiency in Word, Excel, and Outlook (or similar software).

• Ability to work effectively with individuals at all levels of an organization.

• A strong commitment to maintaining confidentiality.

• Excellent organizational and time management skills, attention to detail and ability to perform with frequent interruptions and competing priorities.

• Proven ability to proactively anticipate needs.

• Demonstrated ability to coordinate high-profile, weekly seminar series hosting internationally renowned visiting scientists at UO.

Preferred Qualifications

• Bachelor's degree in Biology or related field

• Prior experience with BANNER (specifically Accounts Payable module); Concur (specifically Travel module)

• Prior experience serving a diverse constituent base including research-active, tenure-track faculty; non-tenure track research faculty; graduate employees with research appointments; undergraduate researchers from backgrounds traditionally underrepresented in the sciences.

• Previous experience with NSF/NIH-funded REU/R25 summer research programs.

FLSA Exempt:No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised:13 Nov 2019Pacific Standard Time

Applications close:19 Nov 2019Pacific Standard Time

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