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Job Description

We are looking for LOGISTIC AND PROCUREMENT OFFICER (1 Position)

Bachelor

Full-Time


• Qualified Procurement or Logistic Officer, registered by the professional board • BA, (Procurement or Logistic Management) • 3 years' experience in Project or International Organisations • Strong administrative skills • Analytical and problem solving skills • Excellent communication skills • Strong negotiating and influencing skills • Proficient in computer skills


• Develop a project procurement plan and coordinate the supply chain function. • Analyse and consolidate requisitions for purchasing in accordance with Swiss TPH/HPSS policies and procedures. •CGmsolidate project material requirements submitted by the project.staff for purchases. • In collaboration with the Procurement committee, compile an updated pre-qualified suppliers list and submit to the PMU for review and approval. • Ensure procurement transactions have adequate and accurate supporting documentation. • Comply with Swiss TPH/HPSS policies and procedures on procurement, storage, inventory, distribution and receipt of all materials/goods. • Prepare tender documents, obtain quotations, delivery costs and items and negotiate terms and conditions on behalf HPSS Project. • Ensuring compliance of the organizational policies and procedures as far as supply chain functions are concerned. These will include, fleet management policies, procurement policies and procedures, asset management policies, etc • Frequently carry out a market scan to review the prices for goods and services and to ensure HPSS is continuously getting value for money from the pre-qualified suppliers. • To continuously research on the alternatives to save money on procurement or improve delivery of necessary goods and equipment's • Take responsibility for the Office fixed asset and stock inventories and to ensure the completeness of their records and regular updating of the register. Fixed assets reports to be generated at any time on the technical condition, maintenance needs, lifetime/expiry (replacement, retirement), usage and returns of all physical assets including vehicles, (rented) compounds, buildings and their technical infrastructure; • Review the vehicle weekly/monthly reports, logbook-, trip-, and fuel records, monitor utilization, maintenance and fuel consumption and carry out monthly fuel and maintenance spend analysis.

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