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personal secretary (1 post)
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Posted: 04 Nov 2016 08:29
Deadline: 24 Nov 2016
Category: Administrative
Location: Africa , Tanzania , Dodoma
Employment: Full-Time
Education: Secondary School
Salary: Negotiable
About Company: LAPF Pensions Fund was first established in 1944 to cover for the employees of the then Native Authorities. Since its inception until the year 2006 the Fund operated under Provident system under the Ministry responsible for Regional Administration and Local Government.
Email: info@lapf.or.tz
Phone: +255 26 2321952
File: Download
Requirements
i. A National Form IV or VI certificate with principal posses in
English and Swahili;
ii. Should possess a Diploma in secretarial course from Tanzania Public Service College or other recognized institution;
iii. With typing stage Ill, minimum of 80 w.p.m and shorthand 100 w.p.m.;
iv. A Certificate in computer course for windows, Microsoft office, Internet, E-mail and Publisher;
Conditions
N/A
Responsibilities
i. Type letter and other documents
ii. Receives visitors, ascertain the nature of their business and relay
information to the executive concerned·
iii. Maintains a diary of appointments, meetings, occasions, official
traveling and other scheduled activities for the executives and
inform/remind them before and on due date·
iv. Handles incoming moils for personal attention of the relevant executive and ensures that information and correspondences are effectively circulated and managed;
v. Prepares and facilitates departmental meetings and other
meetings and records proceedings;
vi. Toke dictations and transcribe accordingly;
vii. Receives telephone calls and book outgoing telephone calls
as required;
viii. Attends routine hotel and travel arrangements of the executive;
ix. Keep files sensitive documents and other material in secured or confidential place; and;
x. Ensures adequate office suppl e:s to the deportment
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