Executive Administrative Assistant

Omni Hotels

North America , USA


Ending On: 20 Jan 2020 1 days to go


Job Description

We are looking for Executive Administrative Assistant


Employment: Full-Time

Requirements: Salary: Competitive
Location: San Francisco, CA, USA
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San Francisco Hotel

Amidst the breathtaking views that can be found in any corner of the city, San Francisco has something for everyone. You will find a vibrant culture full of art, historical landmarks, museums, world-class restaurants (including a few gourmet food trucks), music festivals, community fairs and championship-caliber sports teams. In just seven square miles, this coastal city packs in a lot and right in the hustle and bustle of it all is the four-star Omni San Francisco Hotel; an ideal destination for guests and associates alike.

The associates at the Omni San Francisco Hotel establish challenging and motivating careers as they receive training and mentoring from a hotel that consistently holds rank at the top of guest service scores. With low turnover, a familial setting and a commitment to development evidenced by its internal promotion rate, the Omni San Francisco Hotel is the perfect place to jumpstart your career. If you seek empowerment, recognition and a diligence to provide superior service, the Omni San Francisco Hotel could be everything you have been looking for.

Job Description

To handle all administrative duties as required by Executive Office and the General Manager.


+ Assistant to the General Manager. Supports the Executive Operating Committee.

+ Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership, operation procedures, handling confidential material and information.

+ Responsible for obtaining signatures of approval for all internal and external routing of check requests, expense reports, project expenditure approval forms (PEA), performance evaluations and other confidential correspondence as necessary, and distribute in a timely and efficient manner.

+ Manage schedules for Executive Committee and ensures that all directors and managers receive messages and appointments in a timely manner.

+ Manage day-to-day guest relations and corporate guest relations, all external guest correspondence and internal communications; including Daily Medallia Reports, ELMER, Synergy input and Reports, and Guest Alerts.

+ Maintain guest relations files and ensures that all information is included in file, i.e. guest correspondence, letters, fax, emails, information, guest folios, gift certificates, etc.

+ Maintain Gift Certificate Log to include value, purpose, date issued and date redeemed.

+ Coordinate all travel arrangements including; reservations, transportation, golf, amenities, and in-house meetings and events for VIP's, corporate and ownership visits.

+ Maintain reader files for upcoming meetings, VIP guests, meetings and events, etc.

+ Maintain hotel licenses, permits, contracts and certificates of insurance.

+ Assist Accounts Payable with monthly reconciliation of transportation billing, American Express Ledger for Air Travel and Phone Bill.

+ Involved in associate events and activities' committees within the hotel.

+ Perform other duties as assigned by management


+ Minimum of 3 years administrative assistant experience.

+ Education - Associate Degree preferred

+ Skills; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)

+ Must be able to type a minimum of 40 wpm

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links: and the following link is the If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to .

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Job LocationsUS-CA-San Francisco

Posted Date5 hours ago(12/20/2019 7:34 PM)

Requisition ID2019-42932

# of Openings1

Category (Portal Searching)Administrative/Clerical

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Employer: Omni Hotels

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