Administrative Assistant - Mission Services

PharmaOpportunities

North America , USA

Administrative

Ending On: 20 Jan 2020 1 days to go

Keyskills

Job Description

We are looking for Administrative Assistant - Mission Services

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Vancouver Washington
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PeaceHealth is seeking a Administrative Assistant - Mission Services for a 1.0 full time equivalent Non-Exempt position. This position will be working Day shift with shift durations of 8 Hours .

Req ID: 180510

 

JOB SUMMARY

Responsible for providing administrative support for one or more manager/director. Responsible for facilitating the efficient and smooth operation of the department in accordance with approved regulatory, quality and department standards. Utilizes communication, software and research skills to support the organization and leaders.

ESSENTIAL FUNCTIONS

Provides daily administrative support to the leaders of the department. Duties may include: fielding telephone calls; calendaring; receiving and directing visitors; word processing; filing; faxing; program and project support.

Facilitates workflow for accurate and successful completion of assignments/projects by using Microsoft Applications (Word, Excel, PowerPoint, Outlook, SharePoint, Teams),

Reviews and replies to all communications to ensure accuracy, efficiency and professionalism, as guided by the leaders.

Coordinates appointment calendars, coordinates meetings, reviews mail and responds as appropriate.

Coordinates various departmental events/activities, which may include dinners, retreats and meetings, purchasing and requisitioning.

As a member of the department support team, participates in team meetings, takes minutes and shares responsibilities as appropriate.

May be required to perform front desk duties, as assigned by leader.

Performs other duties as assigned,

QUALIFICATIONS (Required unless otherwise designated)

Education:

  • High School Diploma or equivalent preferred
  • Formal business, secretarial or office administration training preferred


Experience/Training:
  • Minimum of two years of progressively responsible secretarial experience in a professional office.
  • Extensive software skills are required.


License/Certification:
  • Notary Public licensure preferred


Other Skills:
  • Strong computer skills in Microsoft (including Word, Excel, PowerPoint, and Outlook, SharePoint, Teams)
  • Visio preferred
  • Excellent verbal and written communication skills
  • Strong organizational and analytical skills
  • Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment
  • Ability to work with basic office equipment


COMMUNITY/LOCATION SPECIFIC NOTES

Mission Services:
  • Coordinates travel arrangements to include expense report management.
  • Provides administrative, program and project support for Spiritual Care, Mission Integration, Ethics, Diversity, Equity and Inclusion and PazSalud (PeaceHealth International Mission).
  • Supports the data and information management needs within the department.
  • Northwest Network - PHMG Administration (Cordata):
  • May be required to support VP of Operations and PHMG Directors with managerial based reporting, review scheduling templates, support patient termination process, and other patient- based issues as directed by VP of Operations and PHMG Directors.


SYSTEM PHYSICAL/COGNITIVE REQUIREMENTS:
  • Work requires fairly light physical exertion from up to 65% of the time.
  • Ability to lift objects weighing 30 lbs. or less.
  • Work is performed under normal working conditions with adequate lighting and ventilation.
  • Job duties frequently require intense concentration and attention to detail (up to 65% of work time).

For full consideration of your skills and abilities, please attach a current resume with your application.

 

About Us

PeaceHealth, based in Vancouver, WA, is a not-for-profit Catholic health system employing approximately 16,000 caregivers, a multi-specialty medical group practice with more than 1,200 providers and 10 medical centers serving both urban and rural communities in Washington, Oregon, Alaska.  In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, the legacy of its founding Sisters continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. 

 

Get a feeling for the Spirit of PeaceHealth through this  three-minute video , and visit us on  Facebook  or  LinkedIn !  We offer competitive compensation, a robust benefits package and a collaborative, Mission-driven work environment!

 

To learn more please visit:  jobs.peacehealth.org .  Questions? Review our Employment FAQ or email  Recruitment@peacehealth.org . Please note this email does not accept resumes or applications.

 

Location:  Vancouver , Shared Services Center (802)
Job Category:   Business, Administrative & Facilities  
Shift:   Day
Shift Length:  8 Hours
FTE:  1.0
Work Type:   Full Time
Hourly compensation starts at: $ 20.47 , more depending on experience
Required Certifications/Licensure:  None

 

PeaceHealth is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran, qualified individual with a disability, race, ethnicity, religion, gender, pregnancy, gender identity, national origin, age, genetic information, sexual orientation, or any other protected status in accordance with local, state, or federal laws.

 

The above information is intended to indicate the general nature and level of work performed by this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job.

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