Location: Louisville, KY, USA
The Administrative Assistant follows established procedures and guidelines to provide timely and effective secretarial support the department. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments. The Administrative Assistant proactively monitors the assigned leader's calendar to manage and resolve conflicts in a timely manner.
Responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory, creating expense reports, coordinating team events, organizing refreshments, scheduling mentor circle meetings etc. Additional responsibilities include transcribing, typing, formatting, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees and leaders, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Decisions are typically focused on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
+ High School Diploma
+ 5 years of experience working as an Administrative Coordinator
+ Goal and outcome oriented
+ Proficient in Microsoft Outlook, Word, and PowerPoint
+ Ability to manage multiple or competing priorities
+ Strong attention to detail
+ Capacity to maintain confidentiality
+ Strong organizational skills
+ Must be passionate about contributing to an organization focused on continuously improving consumer experiences
+ Ability to balance multiple initiatives and prioritize workload.
+ Associates or Bachelor's Degree
+ Proficient in Microsoft Excel and Access
+ Experience with internet research and proof-reading/editing
Scheduled Weekly Hours
Mission: At Humana, our cultural foundation is aligned to helping members achieve their best health by delivering personalized, simplified, whole-person healthcare experiences. Recognizing healthcare needs continue to evolve for each person, for each family and for each community, Humana continuously creates innovative solutions and resources that help people live their healthiest lives on their terms -when and where they need it. Our employees are at the heart of making this happen and that's why we are dedicated to building an organization of dynamic talent whose experience and passion center on putting the customer first.
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