Research Support Administrator (Part-time) - College of Social Sciences

University of Birmingham

Europe , United Kingdom


Ending On: 24 Jan 2020 5 days to go


Job Description

We are looking for Research Support Administrator (Part-time) - College of Social Sciences


Employment: Full-Time

Requirements: Salary: Competitive
Location: United Kingdom
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College of Social Sciences

Location: University of Birmingham, Edgbaston, Birmingham, UK

Full Time Starting salary is normally in the range £23,406 to £25,143. With potential progression once in post to £29,107 a year.

Band 500

Part-Time (18 hours per week, working Monday to Wednesday)


Closing date - 2 January 2020


Job Summary

The Research Support Administrator (RSA) will be an integral part of College of Social Science’s Research Support Office (CRSO).  The CRSO works closely with the academic community in the College and provides pre-award research grant support. This spans a range of activities such as understanding the research strengths and expertise of disciplinary clusters, providing strategic direction and insight about relevant funding opportunities, costing and pricing proposals, providing advice on all aspects of completing applications forms including ethics, governance, impact and data management requirements, and assisting with other activities towards the successful submission of grant proposals. The CRSO works to a framework of common processes across the Colleges and as part of the central Research Support Services (RSS) structure, with the objective of delivering a consistent and high level of service to the academic community. It also interfaces closely with other professional services groups in the College including Business Engagement, Finance, Contracts, Marketing, Impact, School-based, teams, etc. 

The Research Support Administrator will be specifically responsible for supporting the team with research grant applications, providing costings, assisting with funding opportunity searches, helping with the organisation and delivery of a comprehensive researcher training programme, updating content on the team intranet site, and maintaining other templates and resources developed to aid with grant writing. The role will work flexibly across all four Schools in the College of Social Sciences and provide administrative cover during periods of planned or unplanned absence by other team members. The RSA will work closely with the Research Facilitators and Research Development Manager to ensure the effective operational flow of activities within the team and embed new activities that may be introduced as part of the New Core systems change in 2019. This is a part-time role and the envisaged working pattern is Monday-Wednesday.


Main Duties

1 Identification of funding opportunities (30%)

• To have an awareness of the different research areas and clusters within the College, with a view to finding relevant funding opportunities

• To track appropriate websites, newsletters, email notifications and other sources of funding information and news, and work with the CRSO Team to disseminate this information in a timely manner

• To proactively flag up any funding opportunities that could be targeted to groups with specific expertise and that is well-aligned to respond to the call

• To maintain and update funding information resources and slides and create accessible locations for them on team shared drives and the intranet pages


2 Pre-award support for research grant applications and tenders (40%)

• To contribute as required to the design and support of research grant applications and tenders in coordination with the CRSO team

• To provide costing and approvals support, when required, and ensure that bids are progressed in a timely manner

• To edit CVs and other attachments that are required for grant applications in line with funding rules and guidance

• To help update in-house grant-tracking systems regularly and provide basic reports 

• To understand and be able to navigate application submission systems, especially for the purposes of data entry

• To facilitate communications and activities involving other central University teams such as Contracts, Finance, HR, and also College-based professional services teams.

• To help with capability statements, summary documents, and sourcing other administrative information that may be required for the completion of applications

• To work flexibly across the team in supporting a range of administrative duties, some of which will be regular tasks whilst others more ad-hoc and on a need-basis. 


3 Assisting with the delivery of a researcher training programme (20%)

• To provide operational support for the delivery of a comprehensive researcher training programme co-led by the CRSO and the academic community

• To assist with promotional material, room bookings, catering, expense claims, and other aspects of event organisation as required

• To help the CRSO team develop materials for the events and actively seek examples of best practice in other Colleges and Universities

• To update the intranet site with training resources and templates and develop new ways of advertising this programme to a variety of relevant audiences


4 Any other administrative duties commensurate with this post. (10%)


Knowledge and skills

• Knowledge of a University research environment. 

• Experience of tendering or proposal support. 

• Excellent communication skills, written and verbal. The post holder will have the ability to communicate clearly, concisely and persuasively with a variety of people.

• Good numeracy, at least to GCSE Maths or equivalent and ability to quickly interpret numerical data

• Ability to extrapolate key information from a lengthy document and be able to present this to various audiences

• Attention to detail and accuracy

• Strong multitasking and organisational skills

• Good IT skills, especially use of Microsoft Word, Excel, email, website-updating. The post holder should also be confident and willing to quickly learn new systems. 

• Good team working skills

• Flexibility to take on a wide variety of tasks

• Ability to remain calm under pressure and manage a variety of tasks with tight deadlines with minimal oversight  

• Willingness to learn about the specific market to which s/he has been assigned, as well as to cover for the other markets the College serves


Qualifications and experience

• Strong all-round educational background and an undergraduate degree in a relevant subject area.


Desirable skills

• Experience working in a higher educational and research-related environment

• Experience of projects administration and management


We value diversity at The University of Birmingham and welcome applications from all sections of the community’

Valuing excellence; sustaining investment


Please contact Ipshita Ghose ( ) if you have any queries about the role. 

Interviews: January 17th 2020

Previous candidates need not apply, unless they have been shortlisted for interview in earlier rounds. 

Key Responsibility

Company Profile

Employer: University of Birmingham

About Company: University of Birmingham

View Contact Details

Contact Name: Susanna Ting

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