Location: Schenectady, NY, USA
ADMINISTRATIVE ASSISTANT - GEOLOGY
Apply nowJob no:492704
Appointment Type:Staff Full-time
Work Days: Mon-Fri
Shift Start/End Time: 8:30am - 4:54pm
Hours Per Week: 37
Weeks Per Year: 42
Provides administrative, secretarial, and receptionist support to the Geology department and Environmental Science Policy and Engineering (ESPE) program, including support to students in the three majors: Geology, Environmental Science, and Environmental Policy. Assists with specific projects that support the Department and program and Geology/ESPE faculty and staff. Duties include but are not limited to: Assist with organizing field trip, conferences, and field work related travel and logistics. Handle expense reports for all Geology/ESPE faculty/student travel. Order chemicals and lab supplies and interface with EHS for bar coding and delivery. Prepare purchase orders and invoices. Supervise student pre-registration process for Geology/ESPE courses. Acts as point of contact for all students with preregistration questions. Oversee student course evaluations, i.e. distribution, collection and typing of comments. Support faculty review committees (ad hoc, tenure and reappointment). Duties include scheduling appointments and contacting students for interviews and collecting confidential materials. Support Department Chair with triennial reviews and lecturer renewals. Update and maintain Department and program webpages.
Qualification: High School diploma or equivalent with 3 to 5 years experience required; Associate degree with at least 3 years experience preferred. Must have demonstrated mastery of Word, Excel, Google docs, Google sheets and willingness to learn other technical skills as needed. Familiarity with Web-based functions (e.g. searches, accessing info, etc.). Excellent interpersonal and communication abilities. Knowledge of science terminology helpful. Must be safety conscious and able to work with a diverse group of individuals.
Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.
Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.
Union College offers an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous 11% retirement plan contribution and tuition remission.
Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.
Advertised:December 24, 2019