Administrative Officer - MP

Patent and Trademark Office

North America , USA


Ending On: 27 Jan 2020 5 days to go


Job Description

We are looking for Administrative Officer - MP


Employment: Full-Time

Requirements: Salary: Competitive
Location: USA
Apply Now


Come work for the USPTO, we have been ranked as one of the best places to work in the federal government! The U.S. Patent and Trademark Office (USPTO) has been serving the economic interests of America for more than 200 years. We are responsible for granting US intellectual property rights for patents and trademarks. The USPTO is headquartered in Alexandria, Virginia, and has over 12,000 employees. For more information about the USPTO, please visit the USPTO Jobs Website.


This position is located in the Office of the Under Secretary and Director, United States Patent and Trademark Office (USPTO) in one of the four Regional Offices:Dallas, Texas; Denver, Colorado; andDetroit, Michigan.

The individual(s) selected for this position will... Serve as Administrative Officer and principal advisor to the Director with a high level of delegated responsibility to act on his/her behalf for all administrative functions within a USPTO Regional Office (RO).

Provide administrative and executive support for daily office operations and internal and external communications within an assigned RO (Dallas, Texas; Denver, Colorado;or Detroit, Michigan); serves as point- of-contact and liaison with other ROs, the Office of the Under Secretary and Director, and/or other related positions at headquarters; and performs assignments that are confidential, time critical, and sensitive in nature.

Prepare materials for meetings, including meeting agendas, and ensures that Director is prepared for the meetings.

Maintain all relevant databases to track tasks, reports, budget, correspondence, etc.

Coordinate and facilitate all logistics for travel and travel claims for the Director and RO personnel; arrange all domestic and international travel.

Assist in setting up and preparing for meetings, coordinates details with procuring food and beverage for work-related events and meetings, including serving as a point of contact for fee collection.


Conditions of Employment

You must be a U.S. Citizen or National.

You must meet the definition of specialized experience.

You must meet time-in-grade-requirements.

Required to pass a background investigation and fingerprint check.

Must be registered for Selective Service, if applicable (

Suitable for Federal employment.

Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.


You must meet the following United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. OPM's prescribed Group Coverage Qualification Standard for Administrative and Management positions can be foundhere. You must meet all qualification requirements including time-in-grade (refer to 5 CFR 300.604 for more information on time-in-grade) by the closing date of the job announcement.

Specialized Experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service.

Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the(GS-09) grade level in the Federal service.

Specialized experience for this position includes:

- Experience providing guidance and managing policies, processes, schedules and calendars for all levels of management within an organization (i.e. for a Senior Executive Service (SES); Chief Executive Officer (CEO); Vice President; President; Chief Financial Officer (CFO); Chief Officer (CO).

- Experience in the planning, development, formulation, preparation, execution and/or monitoring of organizational budget and procurement functions (ie., MS Office, SharePoint and Excel).

- Experience preparing travel requests, updating budget tracking and entering requisitions using financial management systems (i.e. CONCUR , GELCO, Momentum, SAP ERP, Peoplesoft financial, and Oracle financial).

- Experience using a correspondence and document tracking database (i.e. such as Intranet Quorum (IQ) ) as well as to send and receive data, assign multiple tasks for a given project, monitor task/project progress and generate reports.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Education: In order to be considered for this position based on substituting experience for education, the candidate should possess one of the following:

Ph.D. or equivalent doctoral degree; OR

3 full years of progressively higher level graduate education leading to such a degree: OR

LL.M., if related

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - US Department of Education. Another listing of services that can perform this evaluation is available at the National Association of Credential Evaluation Services (NACES). You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration. NOTE: Only education and experience acquired before the filing deadline will be considered. Report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Additional Information

Applicants applying for this position must be a United States Citizen.If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.This is a Bargaining Unit position. This is a Public Trust position and has a risk level designation of "moderate". Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.Probationary Period- If selected, you may be required to complete an initial one-year probationary period.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.Relocation Expenses are not authorized and will not be paid.CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.All application materials become the property of the United States Patent and Trademark Office.The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email ( or phone (571-272-8292).

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