Administrative Assistant II

Hyatt

North America , USA

Administrative

Ending On: 27 Jan 2020 8 days to go

Keyskills

Job Description

We are looking for Administrative Assistant II

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: CHICAGO, IL, USA
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**Description:**
*Summary*
The Administrative Assistant II will be will be responsible for providing a variety of administrative tasks to keep the Global Digital team running effectively and efficiently. He/she will manage calendars, coordinate and schedule meetings and travel, complete expense reports, facilitate internal communications as needed and compile information for presentations along with specific department responsibilities. He/she will work collaboratively with the Commercial Services Organization. This individual will be supporting 1 SVP and 2 VPs.

* Essential Duties & Responsibilities:*
• Provide administrative support to SVPs/VPs, including calendar management, meeting scheduling and travel arrangements
• Budget/Invoice management: track estimates and invoices, verify and process department invoices and manager's expense reports
• Assist in the preparation of various meetings, presentations, reports, projects, and communications
• Process and maintain necessary filing and organization systems and department records
• Partner with and manage external suppliers, as needed
• Answer and screen incoming telephone calls and take messages as needed
• Provide general administrative support to the team, as needed
• Provide backup for admin counterparts as needed, working as a collective team
• Develop and improve administrative processes, standards, and procedures for the team and broader department
• Demonstrate holistic thinking, problem solving, and excellent attention to detail
• Communicate in a clear and concise manner both through written and verbal communication
• Effectively interact with executives, directors, managers - diverse team personalities
• Demonstrate initiative in ambiguous situations as a self-starter
• Demonstrate a commitment to Hyatt core values
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

*Qualifications:*
• High School diploma; Bachelor's Degree preferred.
• 3 years of previous administrative assistant experience, preferably at the executive level
• Extensive organization, project management, and detail oriented skillset
• Ability to work with multiple supervisors and balance priorities/tasks
• Ability to anticipate needs
• Excellent written and verbal communication skills
• Possesses proactive, collaborative and customer service oriented attitude
• Experience devising effective solutions in unstructured situations
• Proficiency with the Internet (search and website navigation and adeptness)
• Proficiency with Microsoft PowerPoint, Excel, Word, Office, and Sharepoint
• Ability and interest to learn on the fly; open to change
• Capacity to learn new software programs/tools

**Primary Location:** US-IL-Chicago
**Organization:** Hyatt Corporate Office
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Marketing
**Req ID:** CHI010286

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

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Employer: Hyatt

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