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HR ASSISTANT III
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Posted: 14 Jan 2017 10:10
Deadline: 25 Jan 2017
Category: Human Resources
Location: Africa , South Sudan
Employment: Full-Time
Education: Bachelor
Salary: Negotiable
About Company: The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavours to prevent suffering by promoting and strengthening international Humanitarian Law and universal humanitarian principles
Email: hr@icrc.co.ke
Phone: N.A
Contact name: HR
File: Download
Requirements
• A' level or equivalent degree in human resources, secretariat, office or commercial management. Some
college coursework completed or an Associated degree is an asset
• 3-5 years' experience in human resources, administration, office or service management, client or public
relations, or in a field related to the work of the department
• Conversational in English and Arabic
• Intermediate computer knowledge
• Skilled in the following competencies: Adapting & Learning; Team Work; Planning, Organization &
Assessment; Communication (Ability to express views and ideas); Representing the ICRC
Conditions
N/A
Responsibilities
• Supports the HR Assistant II in the updating of workforce planning tool
• Supports in the filling of employee details on the job description
• Records, pre-screens and list all applications before handing over to hiring manager for short listing;
• Follows agreed procedure to file unselected applications for each position and sends reject letters either
electronically, by post or with a telephone call;
• Updates recruitment table and keep status of the process up to the end of the process when final candidate
is selected;
• Prepares contract of employment, and ensures all signatures obtained;
• Obtains key documents from new recruit as well as signature of Code of Conduct, Job Description and
other documents such as Staff Regulations at latest on the first day of employment.
• Ensures that all employment contracts are validated by the Labour office for validation;
• Provides list of newly recruited staff to the trainer allowing him to prepare for the welcome to the ICRC
courses.
• Prepares interview schedule and room bookings with consultation from recruitment assistant
• Assists in filing of all final settlement documents of laid off staff after payment and transfer of inactive files
from filing cabinet to archive box after three month from the date of termination of employment contract.
• Assist in the update the Human resource database with training record, dependent and other staff career
development information
• Processes ID cards for employees in absence of HR Assistant in charge of employee files;
• Supports the HR Assistant Ill in charge of filing in sending mails/docs to the sub delegations.
• Assist in the distribution of monthly salary sheets to staff
• Scanning of HR documents whenever required
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