Administrative Assistant - WellSpan Ephrata Cancer Center - Oncology Program

WellSpan Health

North America , USA


Ending On: 04 Feb 2020 12 days to go


Job Description

We are looking for Administrative Assistant - WellSpan Ephrata Cancer Center - Oncology Program


Employment: Full-Time

Requirements: Salary: Competitive
Location: Ephrata, PA, USA
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Administrative Assistant - WellSpan Ephrata Cancer Center - Oncology Program

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Job Description

Administrative Assistant

Oncology Program

Full Time (Day Shift)

Monday through Friday (8:00 a.m. - 4:30 p.m.)

General Summary:

Under the supervision of the department director this individual will collaborate with the Cancer Center leadership and providers to perform diversified and confidential secretarial duties as requested. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities:

+ Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.

+ Answers telephones, routes callers, takes messages and provides routine information to callers.

+ Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.

+ Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.

+ Collects information needed by supervisor for conferences and reports.

+ Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.

+ Sets up and maintains files and records which may contain confidential information.

+ Takes and transcribes dictation of a highly confidential nature.

+ Compiles data for and prepares regularly scheduled or special reports, analyses and statements.

+ Enters and/or retrieves data from established computer files using knowledge of various computer software applications.

+ Opens and routes incoming mail; distributes correspondence and other material to staff.

+ Administers/coordinates programs, projects, and/or processes as assigned.

Required Skills

+ High School Diploma or G.E.D.

+ Associate's or Bachelor's Degree (preferred)

+ Previous healthcare experience and familiarity with clinical terms (preferred)

+ Intermediate computer skills, experience and comfort level with Microsoft Office applications (Word, Excel, PowerPoint and Outlook).

+ EPIC experience (preferred)

+ Excellent organizational skills that reflect ability to prioritize work assignments and adapt new processes and/or techniques to execute multiple tasks and projects seamlessly with competing priorities and deadlines.

+ Strong writing skills to independently compose correspondence using correct grammar, spelling and punctuation.

+ Excellent interpersonal and oral communication skills. Ability to maintain confidentiality and respond appropriately using tact and good judgement.

+ Strong customer service skills focused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.

+ Exudes professionalism by making good first impressions, demonstrating respectful and welcoming behavior, maintaining composure when faced with difficult or demanding situations and/or personalities and shifts in priorities and/or tasks.

+ Highly resourceful team-player, with the ability to also be extremely effective independently.

Required Experience

2 - 3 Years

Job Location

Ephrata, Pennsylvania, United States

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Employer: WellSpan Health

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