Location: Portland, OR, USA
**Providence is calling an Administrative Assistant 3 to Providence (0.5 FTE, Days) St. Vincent Medical Center in Portland, OR.**
We are seeking an Administrative Assistant 3 to be the responsible for the full secretarial functions of a highly responsible and confidential nature for the Director of Finance, Associate Administrator, and the Director of Mission Integration. Presents a positive image of the Administration Department to employees, members of the Medical Staff, Corporate and Regional offices of the Sisters of Providence, and the general public.
**In this position, you will:**
+ Perform secretarial and selected administrative duties and/or manage the office affairs of an executive manager.
+ Perform independent, experienced, and professional secretarial functions of a very confidential nature.
+ Perform independent and advanced level secretarial functions of a very confidential nature.
+ Maintain decision making authority for a number of projects and day-to-day operational matters on behalf of the management.
+ Execute work assignments which are considered routine up to very complex and involve establishing and maintaining working relationships with key members of the leadership team.
+ Secretarial accountability includes research, data gathering, analysis, and presentation of findings in an executive format.
+ This level differs from the Administrative Assistant 2 by its greater authority and direct responsibility and the degree of decision-making required on administrative matters.
+ Services rendered are difficult because of the greater complexity of the work situation, the heavier demands of the supervisor's position, the higher levels of contact with public and private officials, and the greater responsibilities for avoiding errors in judgement or discretion.
**Required qualifications for this position include:**
+ 2 years of college or business school training **-or-**
+ Equivalent experience and five 5 years of successful administrative or executive level technical and secretarial support experience to include advanced computer skills and working knowledge of a variety of software programs and communication vehicles
+ Understanding and ability to maximize web based formats
+ Public relations or customer service based experience
+ Evidence of written and oral communication skills and the ability to deal with highly sensitive and confidential matters
**About Providence in Oregon**
As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.
The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as **acknowledging** and **welcoming** each visitor, **introducing** ourselves and Providence, **addressing** people by name, **providing** the duration of estimated wait times and **updating** frequently if timelines change, **explaining** situations in a way that puts patients at ease, carefully **listening** to their concerns, and always **thanking** people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,
"Providence will provide the best care and service to every person, every time."
Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.
**We offer a full comprehensive range of benefits - see our website for details**
As expressions of God's healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
**Job Category:** Administrative (Non-Clinical)
**Req ID:** 247964