Administrative Assistant - 3+ Years Experience

Langan Engineering, Environmental, Surveying and Landscape Architecture, D.P.C.

North America , USA


Ending On: 10 Feb 2020 22 days to go


Job Description

We are looking for Administrative Assistant - 3+ Years Experience


Employment: Full-Time

Requirements: Salary: Competitive
Location: New York, NY, USA
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Work for an Industry Leader

Challenging Projects & Dynamic Work Environment

Extensive Training Program

Community Service Opportunities

Langan is an award-winning ENR Top 500 Design Firm that offers integrated engineering and environmental services for both public and private sector clients at sites located throughout the United States and abroad. Langan receives numerous recognitions for its technical expertise as well as its work environment, including "Best Places to Work" by NJBIZ, Zweig Group's "Hot Firm" and ranked "Best Firm to Work For" in four categories, "Best Places to Work in Pennsylvania" by Best Companies Group and Pittsburgh Business Times "Best Places to Work in Western PA", "Top Engineering Firm" by both San Francisco Business Times and Silicon Valley Business Journal. Visit our website for more information about our awards and recognitions.

Langan offers its employees opportunities that provide challenge and responsibility within an environment where they can grow and flourish! Join our team of industry leaders and make a difference on some of the most exciting and interesting projects in the field!

Langan has an opening for an Administrative Assistant in our New York office. We are looking for an articulate individual with initiative and flexibility who possesses excellent communication and interpersonal skills. The successful candidate must have outstanding organizational skills, the ability to work independently, and ability to prioritize and handle multiple tasks effectively and efficiently.

Job Responsibilities:

Provide administrative support for Principals and Associates as follows:

+ Review email and answer phone calls; prepare and ensure timely responses to a variety of written/electronic inquiries.

+ Maintain calendars and to do lists; assist in scheduling meetings, appointments and travel arrangements.

+ Establish and maintain contact information in accordance with corporate protocols.

+ Establish, manipulate and maintain project files, document templates, databases, records and other documents.

+ Prepare and submit weekly timesheets and expense reports.

+ Maintain records of professional licenses; coordinate renewals and related continuing education course logs.

+ Liaison with Project Managers.

Provide administrative support for Project Managers as follows:

+ Assist with the preparation and management of various documents, including proposals, reports, memorandums, meeting agendas/minutes, agency comment-response letters, project schedules, and technical specifications.

+ Ability to interface with regulator agency, i.e. on-line application submissions.

+ Assist with electronic archival of project deliverables and record documents.

+ Coordinate with Office Services for receipt/ delivery of packages.

Job Requirements:

+ Associate Degree

+ Strong verbal and written communication skill;

+ Proficient in Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, and Adobe Acrobat.

+ Strong attention to detail;

+ Ability to work independently and within groups;

+ Sound judgment capability and ability to maintain confidentiality.

We offer competitive compensation packages; full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance; 401(k)/Roth with company match; extensive training; buddy and mentoring programs; employee referral and professional license bonuses; educational reimbursement; and much more!

Equal Opportunity Employer

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