ADMINISTRATIVE ASSISTANT 3 (50% FTE)

The Lancet

North America , USA

Administrative

Ending On: 10 Feb 2020 15 days to go

Keyskills

Job Description

We are looking for ADMINISTRATIVE ASSISTANT 3 (50% FTE)

Education:

Employment: Full-Time

Requirements: Salary: Competitive
Location: Seattle , WA, United States
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ADMINISTRATIVE ASSISTANT 3 (50% FTE) Req #: 175690 Department: UW TACOMA, CENTER FOR URBAN WATERS Job Location: UW Tacoma Posting Date: 01/07/2020  Closing Info: Closes On   01/30/2020 Salary: 50% of $3,255 - $4,338 per month  Union Position: Yes Shift: First Shift  Notes: As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
  As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacomas commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.

The Center for Urban Waters is a highly collaborative university-led applied science research center dedicated to finding globally-applicable solutions to urban water quality problems in the Pacific Northwest. We seek a resourceful self-starting Administrative Assistant 3 to work independently under general supervision to assist our program staff in the Puget Sound Institute with setting up technical workshops and working group meetings along with general administrative support to the ongoing operations of the Center.

The successful candidate will have excellent written and oral communications skills, have the confidence to make decisions, enjoy organizing and executing high quality professional workshops, and be willing to provide assistance as needed to a group of scientists and engineers (no scientific/technical experience is required).  Experience with UW purchasing and travel procedures and working within a grant-funded environment helpful but not required.

DUTIES & RESPONSIBILITIES

  • Reserve conference rooms & event venues
  • Schedule meetings, maintain multiple calendars, coordinate venues, take minutes of meetings, edit and summarize minutes for distribution;
  • Assist with preparing meeting agendas, distribute meeting materials to participants
  • Advertise events
  • Coordinate travel arrangements and itineraries with external agencies or contacts following University of Washington and departmental policies; prepare and complete travel expense reports, timesheets, payroll reports, and personnel forms;
  • Review and assess content of documents and data for accuracy following University of Washington and departmental guidelines and policies, initiate corrections as necessary;
  • May perform executive secretarial support to department director
  • Resolves problems and responds to inquiries regarding rules, regulations, policies, department procedures, and department services; answers telephone; receives and refers visitors;
  • Review documents, records, or applications for completeness, accuracy, and compliance with rules; Type, proofread, and edit content of documents and presentation materials using broad-based software skills. Compose, sign, and release correspondence on behalf of department or unit management.
  • Track events, milestones, and accomplishments for the department to assist with annual reporting
  • Assist with updating website, social media accounts, and newsletters
  • Perform basic, routine clerical duties (filing, copying, answering phones, etc.)

    MINIMUM REQUIREMENTS
  • Requires High School/GED AND four years of office or administrative support experience OR equivalent education/experience.
  • Ability to work with a limited amount of in-person supervision, a high level of proficiency using computer applications including the use of Excel, Access and other Microsoft Office software; excellent proofreading skills; dependability, flexibility, accuracy, and excellent communication and interpersonal skills.
  • The successful candidate for this position should have the ability to manage multiple priorities and establish and maintain effective working relationships.

    DESIRED REQUIREMENTS
  • 2+ years of experience with meeting/workshop planning
  • Experience with UW purchasing and travel procedures and working within a grant-funded environment.
  • Ability to initiate own work; set work priorities; understand and follow written and oral instructions; prepare professional reports and correspondence independently; use good judgment in evaluating situations and making decisions; maintain effective professional relations; perform complex clerical work and accept responsibility; analyze situations accurately and take effective action; deal tactfully with others; adapt to changing work needs, requirements, and equipment; learn new and increasingly complex duties such as related computer and administrative skills.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.


  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu .

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