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Logistics Officer
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Posted: 14 Feb 2017 14:16
Deadline: 28 Feb 2017
Category: Legal
Location: Africa , Tanzania , Dar es Salaam
Employment: Full-Time
Education: Bachelor
Salary: Negotiable
About Company: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country.
Email: info@savethechildren.com
Phone: +255+254 20 4246000
Contact name: MD
File: Download
Requirements
Degree/ diploma in business administration and/or logistics management
At least 4 years experiences on the areas of administration and logistics
Experience in supporting and training other staff is an added advantage
Demonstrated good skills and experience in managing office administration and logistics systems.
Knowledge and experience of computer applications (MS Word, excel, etc)
Good personal organisational skills including time management and ability to meet deadlines.
Good communication and interpersonal skills
Ability to work as part of the team and to fit in well within multicultural organisation
Attention to detail and accuracy essential
Ability to work under pressure.
Commitment to and understanding of Save the Children’s values, principals and Child Safeguarding policy.
Fluent in English and Kiswahili (both orally and written)
Conditions
N/A
Responsibilities
The Administration and Logistics Officer will run the reception at the Save the Children Office in Singida/Dodoma, including work with the programme management team to support and strengthen programme administration and all sorts of logistics functions (travel bookings etc.)
Supervise the Drivers and Office Attendant. Conduct one to one and Performance Management Review.
Ensure that the programme is provided with adequate logistical support on procurement of goods and services.
Ensure the fleet and other equipment are in good and sound condition including documents updates.
Prepare relevant paperwork to process payments with respect to taxis services provided by companies and or individuals following approval processes.
Maintain the fleet book/tracking system and ensure that these are updated timely and as and when necessary.
Proactively inform users when plans change /delays are anticipated and follow up all pending issues
Ensure that Save the Children’s vehicles are safe and roadworthy at all times.
Ensure that services/repair for all the projects vehicles for Singida/Dodoma are planned and conducted on a timely basis (to minimize disruption) by the approved Garage(s). Maintain a tracking schedule to facilitate the monitoring and planning of servicing and repairs
Supervise quotation/estimated costs received from garage and make recommendations to the Programme Manager for approval before service /repair is done.
Responsible for engaging with the garage to ensure the repairs are done economically and the paper trail in support of the repairs complies with Save the Children Procedures.
Supervise the drivers in monitoring the cleanliness of the interior and exterior of the vehicles.
Ensure that all vehicles contain the necessary items and equipment as per the guidelines. (e.g., First Aid Kit, Maps)
Prepare monthly  performance reports for vehicles and submit to the Singida/Dodoma Programme Manager and the Logistics Manager in Dar
Oversee and issue fuel coupons to drivers in compliance with procedures
Review and sign off on a transport log sheet on completion of the sheet.
Supervise the preparation of monthly analysis of fuel consumption against KMs’ and prepare supporting documentation for the payment to supplier and investigate any discrepancies.
Prepare personal usage schedules for refund by the relevant staff and follow up to ensure payment is made.
Prepare the monthly analysis of fuel consumption and submit it to the Singida/Dodoma Programme Manager and the Logistics Manager in Dar.
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