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PERSONAL SECRETARY GRADE II
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Posted: 15 Mar 2017 11:48
Deadline: 02 Apr 2017
Category: IT/Software
Location: Africa , Tanzania , Shinyanga
Employment: Full-Time
Education: Certificate
Salary: Negotiable
Employer: Shinyanga Urban Water Supply and Sanitation Authority (SHUWASA)
About Company: Shinyanga Urban Water Supply and Sanitation Authority (SHUWASA) is ari Autonomous Utility which was established under section 3(1) of Cap. 272 of 1997 as reviewed by section 60 of the Water Supply and Sanitation Act No. 12 of 2009. SHUWASA is charged with the overall responsibility of operations and management of portable, safe and clean water supply and sanitation services within Shinyanga Municipality. SHUWASA performs its duties under the supervision of the Executive Board of Directors with functions and responsibilities well stipulated in the Water Works Ordinance and Memorandum of Understanding (MoU) between the Ministry of Water and In-igation and SHUWASA.
Email: info@shuwasa.go.tz
Contact name: MD
File: Download
Requirements
1. Holder of Fonn IV/VI Certificate with Diploma in Secretarial Services/
Office Management. Computer Studies from recognized Institutions with
typing speed of not less than 60 Words per minute.
2. Candidate must possess five years working experience as an Office Management secretary
Conditions
N/A
Responsibilities
• Performing all secretarial duties including word processing, taking ll.dictation and notes, up-keep of diary and appointments for the Managing V/'Director.
• Ensuring proper office housekeeping.
• Handling all matters that require
Confidentiality.
highest degree of Secrecy and
• Discharging routine matters that need not be referred to the Managing
Director.
• Supervising and directing Personal Secretaries under his/her control.
od
• Receiving and answering fax/telex/telephone calls/intercoms, giving I information to callers and circulating information to appropriate officers.
• Filling minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures.
• Attending meetings and taking notes on agreed resolutions in shorthand
and transcribing the notes by word processing.
• Relaying verbal messages and instructions from the Managing Director
to his subordinates.
• Performing any other duties as may be assigned by the Human Resources
and Administration Manager.
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