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Administrative Assistant
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Posted: 18 Apr 2017 15:54
Deadline: 21 Apr 2017
Category: Administrative
Location: Africa , Kenya , Nairobi
Employment: Full-Time
Experience: From 5 year(s)
Education: Bachelor
Salary: Negotiable
About Company: The African Agricultural Technology Foundation is a not-for-profit organisation that facilitates and promotes public/private partnerships for the access and delivery of appropriate agricultural technologies for sustainable use by smallholder farmers in Sub Saharan Africa (SSA) through innovative partnerships and effective stewardship along the entire value chain.
Email: aatf@aatf-africa.org
Phone: 254-20 422 3700
Contact name: MD
File: Download
Requirements
The ideal candidate should possess a Diploma in Business Administration & Management or related field. A University
degree with a secretarial background will be an advantage.
Conditions
N/A
Responsibilities
Assisting the MD in managing his/her calendar and related activities/events/timelines
• Following up on deadlines, commitments made, actions taken and coordinate collection and submission of
reports.
• To ensure a conducive office working environment by ensuring that there are adequate supplies for the smooth
running of the office
• Assisting in the compilation, preparation briefing and presentation materials, speeches, background information
and documentation for meetings ,
• Coordinating foreign travel for company employees, providing information and advice to company staff on
travel, and making hotel arrangements.
• Managing transport logistical requirements for the company
• Planning for scheduled conferences, workshops, and retreats and sourcing and securing suitable venues or
locations
• Handling client queries and coordination of event activities to ensure a smooth running of the company
• Arranging appointments and meetings; and act as secretary for all meetings and teleconferences.
• Maintaining a filing system that ensures safe keeping of confidential documents
• Placing, receiving, routing and answering outgoing/incoming calls, relaying messages
• Ensuring company equipment and office space is appropriately utilized and well maintained.
• Purchasing of office stationery, consumables and other office utilities
• Ensure operational office machines i.e. computer, photocopiers, faxes are in good working conditions.
• Assisting with procurement and communicating with vendors on statements, proofs of payments, purchase
orders and invoices
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