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Associate Travel Officer
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Posted: 24 Apr 2017 10:58
Deadline: 06 May 2017
Category: Administrative
Location: Africa , Uganda , Kampala
Employment: Full-Time
Education: Bachelor
Salary: Negotiable
Employer: UNITED NATIONS
About Company: Due to the powers vested in its Charter and its unique international character, the United Nations can take action on the issues confronting humanity in the 21st century, such as peace and security, climate change, sustainable development, human rights, disarmament, terrorism, humanitarian and health emergencies, gender equality, governance, food production, and more
Email: info@un.go
Phone: N/A
File: Download
Requirements
Advanced University Degree. preferably in the field of business
administration. travel. transpon and related fields is required
A first-level university degree in combination with an
additional four (4) years of qualifying experience may be
accepted in lieu of the advanced unrvers1ty degree
Conditions
N/A
Responsibilities
Within delegated authority, the Associate Travel Officer will carry
out the following duties;
Reviews travel claims and supporting documentation for
completeness. accuracy, validity and conformity with United
Nations rules prior to forwarding them to the finance Section
of the client missions_
Associates claims with travel authorization or other obligation
documents. Prepares amendments to existing obligations as
and when required
Ensures validity of budget allotment and object expenditure
codes assigned.
Reviews the automated Information management system and
ensures that no claim is duplicated and arrangements are
made to collect charges for any deviation from authorized
itinerary and shipment allowances in excess of entitlements
Establishes reimbursable amount for each item and prepares a
memorandum to the finance Section of the client missions
requesting paymentforthecostsof transportation and excess
baggage
Produces reports, analyzes and prepares evaluation of current
claims procedures alld policies
Coordinates with appropriate offices for clarification or
additional information and meets with officials from troop
contributing countries in order to discuss the details of
particular claims and explains the nature of problems, delays
and backlogs.
Coordinates with various Consulates and the host government
MinistnesofForeignAffairsregardingtheprovisionoftransit
visasandresidentvisasrespectively.
Verifies that se1Vices provided by airline authorities and
shipping agents are rendered satisfactorily and in accordance
with the contract before processing invoices for payment
Ensures !hat the established Invitation to Bid (ITB) system is
complied with and that the airline tickets are purchased at the
most competitive market prices.
Provides assistaoce for protocol functions at points of entry for
the arrival/ departure of VIPs and dignitaries
Compiles data and information and prepares travel related
reports on regular basis
Coordinates official travel via United Nations aircraft where
applicable
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