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PERSONAL SECRETARY GRADE Ill (01 POST) - HEAD OFFICE
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Posted: 09 May 2017 07:26
Deadline: 15 May 2017
Category: Administrative
Location: Africa , Tanzania , Dar es Salaam
Employment: Full-Time
Education: Secondary School
Salary: Negotiable
Employer: PPF Pensions Fund
About Company: The PPF Pensions Fund (hereinafter referred to as 'The Fund') was established by the PPF Pensions Fund Act [Cap 372 R.E. 2002], with the objective of providing pensions and other related benefits to all employees in the Parastatal and private sectors of the economy.
Email: info@ppf.org
Phone: N/A
File: Download
Requirements
By appointment of a holder of Certificate of Secondary Education
who attended three years Pre-Service or/and In-Service Secretarial
Course from recognized institution course and attained Stage Ill,
i.e. Typing speed of not less than SO w.p.m., Manuscript Stage Ill,
Tabulation Stage Ill, Office Management Stage II and Secretarial
Duties Stage II plus Kiswahili or English Shorthand 80/100 w.p.m.
Must have good communication skills, computer skills and experience
of three years.
Conditions
N/A
Responsibilities
i. To provide office requirements to senior officials;
ii. To handle incoming mails marked for personal attention;
iii. Filing and distributing them;
iv. To receive and guide visitors;
v. To keep a diary of events;
vi. To attend meetings when required and produce a record of
proceedings;
vii. To answer independently routine correspondence, such as
acknowledgements;
viii. To make follow up of outstanding and urgent replies;
ix. Keeping a record of files in the action for their officers;
x. To answer telephone calls and intercoms;
xi. To take care of all facilities under charge;
xii. To undertake routine correspondence with prior approval o f
,superiors; ,
xiii. To give information to callers or routine calls to appropriate
officials and places outgoing calls as necessary;
xiv. To liaise with Administrative Services Manager, attends to routine
safari arrangements for the senior officers as requested;
xv. To confirm hotel bookings and transport reservations and makes
preparations for imprest accounts, travel arrangements, etc.
xvi. To carry out any other lawful work related duties as assigned by
supervisor
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