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Administration Assistant
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Posted: 11 May 2017 06:30
Deadline: 12 May 2017
Category: Administrative
Location: Africa , South Sudan
Employment: Full-Time
Experience: From 3 year(s)
Education: Diploma
Salary: Negotiable
About Company: Cordaid is a Dutch, international non-governmental organization which combines I00 years of experience and expertise in emergency aid and structural poverty eradication. Cordaid believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, becween farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.
Email: info@cordaid.org
Phone: +31-70-3136300
Contact name: MD
File: Download
Requirements
1. Minimum qualification expected - a Diploma in Business Administration, Social Science, Public
Administration and/or any equivalent and related qualification.
2. At least 3 years progressive experience working in secretarial and/or administration and/or as
a personal assistant.
3. Should have knowledge of the South Sudan government regulations and requirements.
4. Should have working knowledge of programme activities and programme management.
5. Good relations maintenance and with good inter-personnel skills
6. Excellent Planning and organisational skills are essential.
7. Must have good judgemental skills and ability to report accurately.
8. A proactive person is required with analytical skills and problem solving approach.
9. Fluent in spoken and written English (Arabic is an advantage)
Conditions
N/A
Responsibilities
1. Manage and coordinate the SMT meetings and minutes and follow up on the action plans
2. Identify and promote methods to ensure that the SMT meetings are effective and efficiently
managed.
3. Keep Track of departmental extern al meetings and produce a standard Calendar of such. Include
dates for cluster meetings and forums meetings.
4. Follow-up on external meeting minutes for the Country Directors attention and update.
5. Synchronise the departmental (Programme and Support department) reports and activities
deadlines and assist in sending reminders to ensure deadlines are met.
6. Manage the Country Director,s diary and scheduling of appointments. Manage the walk in visitors
and announce their purpose for visit.
7. Collect and compile the office documents for the signing register to submit to the Country Director.
Give feedback to departments on any insufficient documents and/or information submitted.
8. Update the staff weekly movement tracking sheet. Ensure to verify and tally the information with the
staff terms of reference and monitor staff travel frequency and address deviation from the leave
procedures and staff travel budget.
9. Support and attend to the Cordaid South Sudan visitors and external guest and ensure briefing
meetings are conducted and mission schedules are set before arrival.
10. Develop and constantly update the Corda id South Sudan Welcome Pack and ensure to share with
new staff and the visitors
11. Periodically update the Cordaid Staff Contact list and disseminate to the relevant departments i.e.
Security Department.
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