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OFFICE MANAGEMENT ASSISTANT (3 POSTS)
Back
Posted: 08 Jun 2017 08:52
Deadline: 20 Jun 2017
Category: Administrative
Location: Africa , Tanzania , Dar es Salaam
Employment: Full-Time
Experience: From 5 year(s)
Education: Diploma
Salary: Negotiable
About Company: Tanzania Electric Supply Company Limited (TANESCO) is a parastatal organization under the Ministry of Energy and Minerals. The Company generates, transmits, distributes and sells electricity to Tanzania Mainland and sells bulk power to the Zanzibar Electricity Corporation (ZECO) which in turn sells it to the public in islands_ Unguja and Pemba. TANESCO owns most of the electricity generating, transmitting and distributing facilities in Tanzania Mainland, which has an estimated population of 40.2 million people by July 2008 (World Fact Book).
Email: tanessco@gmail.com
Phone: N/A
File: Download
Requirements
Diploma in Secretarial studies from recognized institution
Certificate of Secondary Education (Form IV and/or VI)
Typing speed SOWPM (Stage Ill).
Office Practice stage II
English stage II
Shorthand/Hatimkato 80/100
Management Development for Executive Assistants (MDEA) Level 1 or 2 from a
recognized institution will be an added advantage
5 years of relevant working experience
Conditions
N/A
Responsibilities
a) Provide secretarial and administrative support to Supervisors and other offices when
needed;
b) Respond to all enquiries to ensure informative replies to stakeholders.
c) Make travel arrangements for the Manager and other staff in the department.
d) To devise and maintain office systems, including data management and filing;
e) To deal with incoming letters, emails, parcels and post, often corresponding on behalf
of the Supervisor;
f) To Maintain a diary of appointment, advice and remind Supervisor of the same to
ensure smoothly running of the office;
g) To ensure appropriate systems and processes are developed and maintained to
support effective and efficient day to day running of the office
h) To organize meetings, including notification to participants, preparation of meeting
papers and provide general assistance during meetings including but not limited to
taking minutes when requested/where necessary;
i) To maintains office equipment to ensure they are in good order and report any fault to
supervisor timely;
j) To manage purchases and expenditure of the respective Office ensure adequate
availability of office supplies at all times
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