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Civic Engagement Center Assistant - Civil Society
Posted: 16 Jun 2017 06:20
Deadline: 23 Jun 2017
Category: Engineering & Architecture
Location: Africa , South Sudan
Employment: Full-Time
Education: Diploma
Salary: Negotiable
About Company: Democracy International offers expertise and practical, field-based experience across the entire range of democracy, human rights, governance, and conflict-mitigation programming and in every region of the world. Since its founding in 2003, DI has worked in more than 70 countries, including some of the world's most challenging environments
Phone: +1.301.961.1660
File: Download
Minimum Diploma in Social Sciences, or relevant field;
• Past experience in event management and the organization of public or large training events, desired;
• Minimum of 1-2 years experience in an administrative support position.
• Must be ftuent in both spoken and written English
• Computer Competency in Ms Office ( Ms Word, Ms Excel etc) and internet
• Ensure that all the Civic Engagement Center users are registered on a daily basis and that all users are apportioned
computer and internet use in a fair and equitable manner.
• Ensure that the center is user-friendly and accessible, including assisting users to identify materials.
• Track all activities that are run at the center and provide regular dcumentations on each with reporting on a monthly
• Promote the services of the center through activities such as displaying new materials in the center, at meetings and
workshops as well as encourage and promote the use of information.
• Produce regular statistical reports on the functioning and the use of the center.
• Provide regular updates, monitor and analyze media coverage on program-related topics and development.
• Maintain program databases and contact lists.
• In collaboration with the Civic Engagement Center Officer, provide organizational management of training events in
cooperation with Juba based team to include:
o Contact with participants;
o Hospitality support for attendees, external trainers, and consultants;
o Create program activity budgets and completion of pre-event checklists to ensure all proper planning occurs
prior to the event;
o Management and record-keeping of invitations, participant registration forms and program files;
o Arrangement of travel and logistics for the team's and participant travel;
o Ensuring appropriate translation and communication needs (microphones, speakers, overhead projects, etc.)
are prepared in advance;
o Keep track of program events in the field and updates the calendar of activities;
o Compiles briefing materials and assists in preparing and supporting field registraction coordinators in the
• Support to other activities to include:
o Front-line support and assistance to participants and program receipients;
o Administrative support to the participants including managing their access to necessary project resources.
Managing Reporting:
• Submit weekly, periodic reports with disaggregated data analysis on the functioning and usage of the Civic
Engagement center.
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