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ADMINISTRATIVE ASSISTANT (Travel Services)
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Posted: 18 Jul 2017 11:21
Deadline: 23 Jul 2017
Category: Accounting/Finance
Location: Africa , Kenya , Nairobi
Employment: Full-Time
Education: Bachelor
Salary: Negotiable
About Company: The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavours to prevent suffering by promoting and strengthening international Humanitarian Law and universal humanitarian principles
Email: hr@icrc.co.ke
Phone: N.A
Contact name: HR
File: Download
Requirements
Diploma in Business Management (or a similar qualification);
2 years' experience In a similar role:
Fluency in written and spoken English; (knowledge of Somali is an added bonus)
Proficiency in Microsoft Office Suite:
Capacity to train colleagues on travel procedures and protocols;
Good analytical, organisational and interpersonal communication skills;
Possessing a strong degree of integrity, Including the ability to appropriately handle confidential information:
Proactive. meticulous. and demonstrates the ability to work both in a team and independently;
A strong customer service focus and a flexible and adaptable attitude
Conditions
N/A
Responsibilities
Ensures the timely updating and maintenance of an accurate travel database:
Updates the travel movement table and generates statistics as requested:
Reviews travel requests and processes travel authorizations;
Prepares all relevant documentation required for the issuance of entry visas to Kenya for staff for official travel
and follows up on visa applications from the relevant government authorities;
Advices on new hotel accommodation options and rates;
Makes hotel reservations for staff who require accommodation while on official travel m Nairobi;
Ensures that hotel invoices are processed and paid on time:
Maintains a network of contacts with local suppliers (hotels) and relevant government authorities;
Contributes to the development and production of working tools/procedures of the Travel Department:
Briefs new staff on travel procedures:
Executes administrative and office work related to different projects.
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