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Mogadishu Hr/Admin Assistant
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Posted: 26 Jul 2017 12:39
Deadline: 31 Jul 2017
Category: Administrative
Location: Africa , Somalia
Employment: Full-Time
Experience: From 3 year(s)
Education: Bachelor
Salary: Negotiable
Employer: rescue
About Company: The International Rescue Committee provides vital support to Somalis who are struggling to recover from decades of war and the effects of catastrophic drought and flooding.
Email: DonorServices@rescue.org
Contact name: n/a
File: Download
Requirements
Diploma in Human Resource Management, Business Administration or related field.
At least 3 years of experience in HRM, in an NGO set up
Knowledge on labor laws
Good computer skills.
Excellent in English and Somali both speaking & writingThis position is open to Somali Nationals. International Allowances are not available for this position.
Conditions
n/a
Responsibilities
Updating the flight schedule board ensuring all staff and visitors are aware of who or when they are scheduled to travel
Liaising with Nairobi Admin and Logistics to ensure advance hotel reservations and pick up of staff and visitors at the Airport
Updating the flight tracking tool and sharing with the HR/Admin Officer on a monthly basis
Booking appointments for staff as requested
Managing internal and external telephone conversation.
Establishing and maintaining staff and partners/stakeholders contact information
Organizing staff meetings and taking/producing minutes and forward to Operations Manager.
Make travel arrangements, booking of flights and hotel accommodation for visitors; update shuttle service on the Admin white board;
Supervise the guesthouse smooth running; cleaning, meals and support to visitors keeping register of guesthouse use;
Maintain box/register of guesthouse and office key issuance
Keep orders of all stationeries and cleaning materials used in Mogadishu office and get monthly stock reports from Supply Chain Department.
Ensuring utility bills/invoices (rent, Hotel payments, Flight e.t.c) are paid on a timely manner
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